New Zealand Gazette – 2013 – No. 117

Page 3126

✨ Protected Records for Local Authorities



3126 NEW ZEALAND GAZETTE, No. 117 28 AUGUST 2013

  1. Property/assets management
    Records which relate to property or assets owned by and/or administered by the local authority.

For example:

  • Records relating to the acquisition, development (including design, construction and substantial improvement) management, and disposal of land and buildings.
  • Asset management plans.
  • Asset registers.
  • Contract documents and as-built plans of public utilities and services such as roading, drainage, sewerage and storm water, water supply, flood control, power generation and supply, refuse disposal and public transport.
  1. Regulatory records
  • Records of permits, consents and licences issued by the local authority in respect of land, buildings, marine and coastal area or water body and activities associated with these.
  • Land hazards registers.
  • Submissions and evidence presented at resource consent hearings including joint hearings and appeals to the Environment Court and other courts.
  1. Policy manuals, procedure manuals, instructions and guides
    Records documenting policies and procedures (and the development of these) which inform decision-making.

For example:

  • Policy and procedure manuals.
  • Procedural guidelines.
  • Codes of conduct.
  • Standards of practice.
  • Policy directives, instructions and memoranda.
  • Guidelines for employee relations.
  1. Performance of the local authority’s statutory or other primary functions
    In addition to files and documents affected by the requirements of any other section of this notice, records that document policy development or provide evidence of legal action, controversy, submissions on legislation, legal or administrative precedent, important instances of application of policy and records which provide evidence of performance of primary functions.


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Online Sources for this page:

Gazette.govt.nz — PDF NZ Gazette 2013, No 117




✨ LLM interpretation of page content

🏛️ List of Protected Records for Local Authorities (continued from previous page)

🏛️ Governance & Central Administration
Protected Records, Public Records Act 2005, Local Authorities, Chief Archivist, Meeting Papers, Electoral Records, Valuation and Rating Records, Bylaws, Financial Accountability, District Plans, Property Management, Asset Management, Regulatory Records, Policy Manuals, Performance Records