New Zealand Gazette – 2013 – No. 117

Page 3125

✨ Protected Records for Local Authorities

28 AUGUST 2013 NEW ZEALAND GAZETTE, No. 117 3125

Meeting papers

○ Local authority meeting papers, for meetings as defined by the Local Government Official Information and Meetings Act 1987, consisting of agenda, a set of signed minutes and any other papers presented to and/or tabled.

○ All agenda, minutes and papers of meetings of the senior/executive management team.

Electoral records

○ Electoral Records created by the local authority including signed rolls and ratepayers’ lists.

○ Returning officers’ declarations of results from local authority elections and polls.

○ Reports and submissions relating to representation reviews and boundary changes.

Valuation and rating records

○ Valuation and rating records (including permanent data records) created by valuers employed or contracted by the local authority.

○ Rating records, including special rating records but excluding those relating solely to the payment of rates.

Bylaws, standing orders and records relating to Local Acts of Parliament

○ One copy of all existing and superseded bylaws.

○ Related legal opinions and submissions.

○ Consultation drafts and working papers only where there was considerable public interest in the particular Local Act of Parliament, bylaw or standing order.

Financial accountability

○ Consultation drafts and final funding policies, financial strategies and submissions.

○ Audited financial statements.

○ Significant investment and borrowing management policies.

District, Regional and Unitary plans

○ Consultation drafts and final District, Regional and Unitary plans.

○ Significant working papers, submissions and minutes of hearings or hearing documents relating to plans.

Gazette.govt.nz — NZ Gazette 2013, No 117

Parliament House (depicted) was completed in 1918 and remains the primary seat of Parliament.

✨ LLM interpretation of page content

🏛️ List of Protected Records for Local Authorities (continued from previous page)

Domain🏛️ Governance & Central Administration
KeywordsProtected Records, Public Records Act 2005, Local Authorities, Chief Archivist, Meeting Papers, Electoral Records, Valuation and Rating Records, Bylaws, Financial Accountability, District Plans

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1926–1999 (Crown Copyright): Issues from this period remain subject to Crown copyright. Usage of these issues in this project is "Fair Dealing" for research purposes and consistent with the spirit of the open-access principles championed by NZGOAL, ie, "The default licensing position under ... NZGOAL is the Creative Commons Attribution 4.0 International licence ... [t]o the greatest extent possible, agencies should apply this licence to copyright material on their websites"
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Where third-party content (e.g., notices submitted by external organisations) is identified within the Gazette, users should satisfy themselves regarding the copyright status of that specific content, as it may be subject to different ownership terms than the Gazette itself.

Sources and Attribution

NZ Gazette Sources

The primary sources for the issues of the NZ Gazette indexed by this project are:

New Zealand Gazette Archive, provided by Victoria University Library, copyright 2008 LexisNexis NZ Limited, Crown Copyright of New Zealand Gazette Office
- Issues from 1841-2008, including the New Munster, New Ulster, and Provincial Gazettes
New Zealand Gazettes by New Zealand Legal Information Institute (note: "NZLII is not the copyright owner in the source documents published on NZLII")
- Issues from 1913-1999
Gazette.govt.nz, Crown copyright / licensed by the Department of Internal Affairs under CC-BY 3.0 NZ
- Issues from 2000-2017

Additional Sources

Wellington City Recollect have made available a comprehensive and excellent-quality scan of the Wellington Provincial Gazette which was used to fill in a number of issues missing from Victoria University's Gazette Archive; in particular, all 1856 issues, issues 22-34 for 1864 and issues 9-19 for 1870.
27 issues of The New Zealand Advertiser and Bay of Islands Gazette (1840) were sourced from Papers Past (public domain).
Gazette Extraordinary No. 1 (1840), held at the Alexander Turnbull Library, Wellington, New Zealand. Imaged by Luke Howison at the National Library reading rooms; PDF released into the public domain.

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The PDF PDF Icon was made by Good Ware, CC BY-SA 4.0.

Masthead

The logo in the header is an edited version of “Winning Coat of Arms Competition Entry, 1908” by Archives New Zealand, CC BY 2.0 (found via Wikipedia).

Who made this?

I'm Luke Howison, a freelance web developer with an interest in genealogy. I have created several websites for genealogical research, such as NZ Ancestor Search Helper.

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