✨ Trustees Meeting Rules
26 APRIL 2011 NEW ZEALAND GAZETTE, No. 56 1311
- Adjournment
If all Trustees are not present within 30 minutes after the time appointed for any meeting the Trustee or Trustees present may adjourn the meeting. The chairperson may adjourn any meeting on the adoption of a resolution for its adjournment.
- Committees
The Trustees may appoint sub-committees, ad hoc committees or executive committees as they may from time to time think expedient for carrying out the purposes of the Trust. Any such committee may co-opt any other person, whether a Trustee or not, to be a member of that committee. Subject to these rules and to any directions that the Trustees might give, each committee may regulate its own procedure. For the avoidance of doubt, any committee member who is not a Trustee is bound by the same rules as Trustees.
- Resolutions
9.1 A resolution is validly passed when it is made by four of the Trustees at a duly convened and conducted meeting of the Trustees or of a committee (as the case may be).
9.2 The Trustees may vary or cancel any resolution at a meeting. In cancelling or varying any resolution the Trustees must resolve to do so with the same or greater number of Trustees as passed the original resolution.
9.3 A written resolution signed by all the Trustees or by all the members of a committee (as the case may be) will be as effective for all purposes as a resolution passed at a properly convened and conducted meeting of the Trustees or of that committee (as the case may be). Such a resolution may comprise several duplicated documents, each signed by one or more of the Trustees or members of the committee (as the case may be).
- Minutes
10.1 The Trustees must keep a proper record in a minute book of all decisions taken and business transacted at every meeting of the Trustees.
10.2 Any minute of the proceedings at a meeting that is purported to be signed by the chairperson of that meeting or by the chairperson of the next succeeding meeting will be evidence of those proceedings.
10.3 If minutes of the proceedings at a meeting of the Trustees have been made in accordance with the provisions of this rule then, until the contrary is proved, the meeting will be deemed to have been properly convened and its proceedings to have been properly conducted.
- Teleconference Meetings
For the purposes of these rules a Teleconference Meeting between Trustees, together with the secretary or another person acting as a secretary, will be deemed to constitute a meeting of the Trustees or the committee members (as the case may be). All the provisions in these rules relating to meetings will apply to Teleconference Meetings so long as the following conditions are met:
(a) all of the Trustees or committee members (as the case may be) for the time being entitled to receive notice of a meeting will be entitled to receive notice of a Teleconference Meeting and
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NZ Gazette 2011, No 56
✨ LLM interpretation of page content
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Rules Governing the Proceedings of the Trustees
(continued from previous page)
🏢 State Enterprises & InsuranceTrustees, Meetings, Adjournment, Committees, Resolutions, Minutes, Teleconference