✨ Trustee Meeting Rules
1312 NEW ZEALAND GAZETTE, No. 56 26 APRIL 2011
to be linked for the purposes of such a meeting. Notice of a Teleconference Meeting may be given on the telephone;
(b) throughout the Teleconference Meeting each participant and the secretary or person acting as a secretary must be able to hear each of the other participants taking part;
(c) at the beginning of the Teleconference Meeting each participant must acknowledge his or her presence for the purpose of that meeting to all the others taking part;
(d) a participant may not leave the Teleconference Meeting by disconnecting his or her telephone or other means of communication without first obtaining the chairperson’s express consent. Accordingly, a participant will be conclusively presumed to have been present at all times during the Teleconference Meeting unless he or she leaves the meeting with the chairperson’s express consent;
(e) a minute of the proceedings at the Teleconference Meeting will be sufficient evidence of those proceedings, and of the observance of all necessary formalities, if certified as a correct minute by the chairperson of that meeting and by the secretary or person acting as a secretary.
- Annual report and financial statements
At their first ordinary meeting in each Income Year (other than the first Income Year) the Trustees must present a report dealing with the affairs of the Trust, supported by a statement of the Trust’s income and expenditure during the previous Income Year and a statement of its assets and liabilities at the end of that Income Year. The Trustees must provide a copy of the report and audited accounts to the Minister for Climate Change Issues.
- Audit
The Trustees must appoint an auditor, who must be a member of the New Zealand Institute of Chartered Accountants, to audit the financial statements of the Trust for each Income Year within 4 months after the end of that Income Year. The person appointed as auditor must not be a Trustee.
- Control of funds
All money received by or on behalf of the Trust must be paid immediately to the credit of the Trust in an account or accounts with a Bank or Banks selected from time to time by the Trustees. All cheques and other negotiable instruments, withdrawal slips and receipts for money must be signed, drawn, accepted, endorsed or otherwise executed (as the case may be) on behalf of the Trust in such manner as the Trustees decide from time to time.
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NZ Gazette 2011, No 56
✨ LLM interpretation of page content
🏢
Rules Governing the Proceedings of the Trustees
(continued from previous page)
🏢 State Enterprises & InsuranceTrustees, Meetings, Adjournment, Committees, Resolutions, Minutes, Teleconference, Annual Report, Financial Statements, Audit, Control of Funds