✨ Trustee Rules and Procedures
NEW ZEALAND GAZETTE, No. 56
26 APRIL 2011
THIRD SCHEDULE: RULES GOVERNING THE PROCEEDINGS OF THE TRUSTEES
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Validity of Proceedings
1.1 If, for any reason, a Trustee is not properly appointed, re-appointed or is disqualified from holding office, anything done by that Trustee (or by a meeting at which that Trustee was present as a Trustee) before discovery of the irregularity, will be as valid as if that Trustee had been duly appointed, re-appointed or had not been disqualified (as the case may be).
1.2 If at any time the Trustees number less than six, anything done by the continuing Trustees in accordance with the provisions of this deed pending the appointment of a new Trustee or Trustees will be as valid as if the requirement for six Trustees had been met during that period.
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Appointment of secretary and others
The Trustees may appoint a secretary and any other officers or employees that the affairs of the Trust may require on such terms and conditions as they think fit. The Trustees may also remove and replace any persons so appointed.
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Ordinary meetings
The Trustees may meet as often as they consider desirable for the efficient and proper conduct of the affairs of the Trust, but in any event at least once each Income Year.
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Special meetings
A special meeting may be called at any time by the chairperson or any three or more Trustees.
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Notice of meetings
5.1 Written notice of every ordinary or special meeting, must be either hand-delivered, posted, sent by facsimile or email to each Trustee at least seven days before the date of the meeting. The secretary or some other person acting under the direction of the Trustees or, in the case of a special meeting, acting under the direction of those Trustees calling the meeting, will give the notice of the meeting. No notice will be required for adjourned meetings except to those Trustees who were not present when the meeting was adjourned.
5.2 Every notice of a meeting will state the place, day and time of the meeting, and in the case of a notice of a special meeting, will also state the subject-matter of the meeting.
5.3 The requirement for notice of a meeting may be waived if all of those Trustees who are for the time being in New Zealand give their written consent to such a waiver.
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Chairperson
The Trustees must elect a chairperson of their meetings and determine the term of his or her office as chairperson. The chairperson must take the chair at all the meetings of the Trustees. The chairperson has a deliberative vote only and not a casting vote.
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NZ Gazette 2011, No 56
✨ LLM interpretation of page content
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Rules Governing the Proceedings of the Trustees
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🏢 State Enterprises & InsuranceTrustees, Proceedings, Meetings, Appointment, Validity