3576 NEW ZEALAND GAZETTE, No. 143 4 NOVEMBER 2004

Bill Type

Requirement
For each corresponding number shown in the “Bill Number” field, insert in this field the code denoting the bill type. Insert the code “BN” where the number shown is a booking reference number. Insert the code “BM” where the number shown is a Bill of Lading number.

SCHEDULE 4

Requirement 1 (c)
Particulars to be Provided in Consolidation Outward Cargo Report for Airfreight Consignments

General Requirements

Requirements

(a) All fields in the report must be completed unless otherwise stated below.

(b) A single report can only cover cargo for a single flight on a single date. A separate report must be made where more than one flight or date is involved.

(c) Reference in this Schedule to a “UNECE Port Code” or a “UNECE Country Code” means the code set out in the United Nations Economic Commission for Europe Trade Facilitation Code Lists. The codes can be accessed from the UNECE web site location http://www.unece.org/cefact

Notes

(i) The particulars required in this Schedule relate to New Zealand Customs’ version of the D03A version of the UN/EDIFACT CUSCAR data elements. This New Zealand Customs’ version is referred to as the Outward Cargo Report message. If a submitter’s software package uses an earlier version of the CUSCAR data elements than D03A, it will not provide for the required data elements, and therefore cannot be used to transmit the E5 format.

(ii) Various different brands of software packages containing the E5 Outward Cargo Report format exist. This Schedule sets out the particulars New Zealand Customs requires in relation to the craft and its cargo. It does not include data particulars required merely to tag and separate data segments or to enable and track the electronic message interchange. Thus this Schedule should be read in conjunction with the New Zealand Customs publication EDI Message Implementation Guidelines for Outward Report Message and Customs Response Message, which sets out those data particulars.

(iii) Some software brands or systems will automatically complete certain particulars, while other brands or systems require the submitter to insert those particulars. If the software or system being used by a submitter has automatically completed a field listed in this Schedule, this means it has been “inserted” for the purposes of this Schedule.

(iv) The titles of the particulars and the order in which they appear in this Schedule may differ from the titles and order presented in a submitter’s software package.

(v) In this Schedule, the term “insert” includes “cause to be transmitted”.

(vi) In this Schedule, the term “requirements” is followed by the specific particulars to be provided, while the terms “notes” is followed by explanatory comment.

Field Requirements

Summary Information

Submitter Reference Number
Requirement
Insert in this field a unique alphanumeric identifier of no more than 14 characters.
Notes

(i) This field is used as a means of identifying a submitter’s Outward Cargo Report within a Customs computerised entry-processing system.

(ii) The unique alphanumeric identifier should therefore be from the submitter’s own administrative system.

Submitter Code
Requirement
Insert in this field the client code issued by the New Zealand Customs Service to the person or company that is submitting the report.
Notes

(i) The code consists of eight digits plus a check letter.

(ii) The code required in this field is the client code issued to the person or business submitting the report, not any individual declarant code issued to the person submitting the report.

(iii) A code for a new client will be issued by Customs on application.

Party Qualifier
Requirement
Insert in this field “CS” standing for “consolidator”.

Outward Report Number
Requirement
Leave this field blank.
Note
This number is automatically created by a Customs computerised entry processing system.