NEW ZEALAND GAZETTE, No. 9 — 30 JANUARY 2017

1.4.1 The members of a committee may, but need not be, elected members of the council, and a council may appoint to a committee a person who is not a member of the council if, in the opinion of the council, that person has the skills, attributes, or knowledge that will assist the work of the committee.

1.4.2 Despite 1.3.8 above, at least one member of a committee must be an elected member of the council, and an employee of a council acting in the course of his or her employment may not act as a member of any committee unless that committee is a subcommittee.

1.4.3 The minimum number of members is three for a committee and two for a subcommittee.

[cl. 31, Schedule 7, LGA]

1.4.4 The chairperson is a member of every committee of the council. Any member of the council may attend any meeting of any committee. They may put a question to the chairperson and may take part in the meeting’s discussions. However, if the member of the council is not a member of the committee, they may not vote on any matter before the committee.

1.4.5 Prior committees or subcommittees are, unless the council resolves otherwise, deemed to be discharged on the coming into office of the members of the council at, or following, the triennial election of members.

1.5 Director-General Entitled to Attend Meetings of Fish & Game Councils

1.5.1 Notice in writing of every meeting of a council and of the business proposed to be transacted at that meeting is to be given by the council to the Director-General of Conservation. The Director-General or the Director-General’s nominee is entitled to attend and speak at any such meeting (except public excluded sessions regarding staff matters), but is not entitled to vote on any question.

[s. 26L & 26ZE CA]

1.6 Co-opt Members

1.6.1 The council may co-opt for such a term as it thinks fit any suitable person or persons to be a member or members of the council.

1.6.2 A co-opted member of the council shall be entitled to attend and speak at any meeting of the council, but shall not be entitled to vote on any question.

[s. 26E & 26V CA]

1.7 Decision Valid Despite Irregularity in Membership

1.7.1 A decision of a council or committee remains valid even though:

a. there is a vacancy in the membership of the council or committee at the time of the decision; or

b. following the decision, some defect in the election or appointment process is discovered and/or that a person on the committee at the time is found to have been ineligible of being a member.

[s. 26K(6) CA]

1.8 Workshops and Briefings

1.8.1 Workshops and briefings provide opportunities for members to discuss particular matters, receive updates and provide guidance for officials. They are not meetings and cannot be used to either make decisions or come to agreements that are then confirmed without meaningful debate at a following meeting.

1.8.2 Standing orders do not apply to workshops and briefings. The chairperson or workshop organisers will decide how the workshop, briefing or working party should be conducted including whether all or part of that workshop or briefing shall be held in public excluded session.

1.8.3 The Chief Executive will give at least 24 hours’ notice to every member of the council or committee of the time and place of the workshop and the matters to be discussed at it. Any notice given under this standing order must expressly:

a. state that the meeting is a workshop;

b. advise the date, time and place; and

c. confirm that the meeting is primarily for the provision of information and discussion, and will not make any decisions or pass any resolutions.

1.9 Powers of Delegation

1.9.1 Unless clearly stated in any other Act, a council may, for the purposes of efficiency and effectiveness, delegate to a committee, or member or officer of the Fish and Game Council, any of its responsibilities, duties, or powers except the power to:

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