NEW ZEALAND GAZETTE, No. 9 — 30 JANUARY 2017

Meeting Duration

1.3.4 A meeting must not continue more than eight hours from when it starts (including any meal breaks), or after 10.30pm, unless the meeting resolves to continue. If there is no such resolution, any business on the agenda that has not been dealt with must be adjourned, or transferred to the next meeting or to an extraordinary meeting.

1.3.5 No meeting can sit for more than three hours continuously without a refreshment break of at least ten minutes unless the meeting resolves to extend the time before a break.

First (Inaugural) Meeting of Council Following an Election

1.3.6 The first meeting of the council following an election of its members must be called by the Chief Executive no later than three weeks after the date the members come into office. The Chief Executive must give elected members not less than seven days’ notice of the meeting, unless in the event of an emergency, the Chief Executive (or nominee of that officer) may give notice of the meeting as soon as practicable.

[cl. 26 FGCER]

Business for an Inaugural Meeting

1.3.7 The Chief Executive (or nominee of that officer) must chair the initial meeting, or any meeting where the prior chairperson’s term of office has terminated until a new chairperson has been appointed by the council.

1.3.8 The business to be conducted at the inaugural meeting must include:

a. the appointment of the chairperson;

b. the appointment of the Executive Committee with the NZ Council chairperson as its chair;

c. a general explanation, given or arranged by the Chief Executive (or nominee of that officer) of:

i. the Local Government Official Information and Meetings Act 1987; and

ii. other laws affecting members, including: the appropriate provisions of the Conservation Act 1987, Part 6 of the Crimes Act 1961, and the Secret Commissions Act 1910; and

d. the fixing of the date and time of the first meeting of the council, or the adoption of a schedule of meetings.

[cl. 21 Schedule 7, LGA]

Appointments by the Council

1.3.9 When appointing people to positions such as the following:

• the chairperson; or
• the appointment of members of a council committee;

the council (or a committee making the appointment) must decide by resolution to use one of the following voting systems.

System A

1.3.10 The candidate will be appointed if he or she receives the votes of a majority of the members of the council or committee who are present and voting. This system has the following characteristics:

a. there is a first round of voting for all candidates;

b. if no candidate is successful in the first round, there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

c. if no candidate is successful in the second round, there is a third round, and if necessary subsequent rounds, of voting from which, each time, the candidate with the fewest votes in the previous round is excluded.

1.3.11 In any round of voting, if two or more candidates tie for the lowest number of votes, the person to be excluded from the next round is resolved by lot.

System B

1.3.12 The candidate will be elected or appointed if he or she receives more votes than any other candidate. This system has the following characteristics:

• there is only one round of voting. If two or more candidates tie for the most votes, the tie is resolved by lot.

[cl. 25, Schedule 7, LGA]

1.4 Membership of Committees

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