19 JUNE 2014 NEW ZEALAND GAZETTE, No. 65

Transport Agency, New Zealand Trade and Enterprise, and the Tertiary Education Commission;

(b) "Government ICT Strategy and Action Plan to 2017" means the document by that name (as may be updated from time to time) available at www.ict.govt.nz;

(c) "ICT" includes information management, technology infrastructure, and technology-enabled business processes and services; and

(d) "mandatory ICT common capabilities" means the ICT common capabilities that Cabinet has directed departments to adopt, being one.govt, Infrastructure-as-a-Service, and the login and identity verification services of RealMe (formerly igovt) (SEC Min (12) 10/2) and the security and privacy panel (SEC Min (13) 2/6).

Direction regarding property functional leadership

The Minister of State Services and the Minister of Finance, pursuant to section 107 of the Crown Entities Act 2004, direct all Crown agents(^1), except district health boards and the New Zealand Blood Service, to comply with the mandate of the Functional Leader for Property, or their delegated agent(^2), as it:

(a) includes office and public interface areas(^3), but

(b) excludes operational areas, and areas under the direct control of a Crown agent’s investment function and not occupied by the Crown agent itself.

This direction takes effect on 1 July 2014 as follows:

1. Crown agents will cooperate with the Property Management Centre of Expertise (PMCoE), as agent of the Functional Leader for Property, as it consults to develop or update property strategies, principles, standards, tools and processes that will prescribe how Crown agents will develop and manage their individual property strategies. In developing or updating these instruments, the PMCoE must give effect to the national property strategy (including principles) and standards, as approved by Ministers.

2. Crown agents must obtain the approval of the Functional Leader for Property or their delegated agent before entering into contracts for acquisition or disposal (in part or full) of leased or owned office accommodation or public interface accommodation. When deciding whether to give an approval, the Functional Leader for Property, or their delegated agent, must have regard to the Crown agent’s operational requirements as detailed in the Crown agent’s Strategic Property Plan, and must base the decision on the instruments developed in paragraph 1 above.

3. Crown agents are required to comply with standards, tools and processes that have been developed and updated by the Functional Leader for Property, or their delegated agent, where these have been approved by the relevant authority for each standard, tool or process.

4. Crown agents are responsible for developing agency strategic property plans every two years that align with strategies, principles and standards developed by the Functional Leader for Property, for approval by the PMCoE.

5. Crown agents must, at the soonest practicable opportunity, implement an average workplace density of 12–16 square metres per full-time equivalent. Examples of the soonest practicable opportunity are when the Crown agents are relocating offices, developing or changing office fit-outs, or where lease terms allow.

6. Crown agents will adopt and use the integrated workplace management system (IWMS) approved by the Functional Leader for Property, or their delegated agent(^4), to populate and maintain property data as required by the Functional Leader for Property, or their delegated agent.

7. Crown agents must use common capability contracts(^5) for property-related goods and services established by the Functional Leader for Property, or their delegated agent, as existing contractual commitments allow.

8. Crown agents must contribute to any PMCoE cost-recovery model approved by Ministers, which may be updated from time to time in accordance to changes in actual operating costs.

9. Crown agents may agree with the PMCoE to transfer property management functions, including the operation and use of the IWMS, to the PMCoE (or their outsourced providers) on a cost-recovery basis.

Nothing in this direction applies to the extent that any requirement would be inconsistent with section 113 of the Crown Entities Act 2004.

Dated at Wellington this 22nd day of April 2014.

HON DR JONATHAN COLEMAN, Minister of State Services.

HON BILL ENGLISH, Minister of Finance.

Key to Annotation

(^1) As defined in Part 1 of Schedule 1 of the Crown Entities Act 2004.

(^2) Currently the Chief Executive of the Ministry of Social Development, and the Government Property Management Centre of Expertise, respectively.

(^3) Office and Public Interface areas defined in the Government National Property Strategy.

(^4) Currently “Archibus”, also known as Government Property Portal or GPP.

(^5) Previously, and sometimes also, referred to as “all-of-government contracts”.

Authorities and Other Agencies of State Notices

Electoral Commission

Electoral Act 1993

Regulated Period for Election for the 2014 General Election

Pursuant to section 3C of the Electoral Act 1993, notice is given that the regulated period for the 2014 general election will commence on 20 June 2014 and is to end on the close of 19 September 2014 (the day before polling day).

For further information please visit the Electoral Commission’s website

www.elections.org.nz

or telephone the commission on (04) 495 0030, or email

enquiries@elections.govt.nz