✨ Steering Group Proceedings
SCHEDULE 2
PROCEEDINGS OF STEERING GROUP
(Clause 11.7)
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Alternative forms of meeting: A meeting of the Project Steering Group may be held either:
(a) by a number of the Members who constitute a quorum, being assembled together at the place, date and time appointed for the meeting; or
(b) by means of audio, or audio and visual, communication by which all Members participating and constituting a quorum can simultaneously hear each other throughout the meeting.
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Procedure: Except as provided in this schedule, the Project Steering Group may regulate its own procedure.
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Notice of meeting: The following provisions apply in relation to meetings of the Project Steering Group except where otherwise agreed by all Members in relation to any particular meeting:
(a) Not less than two Business Days’ notice of a meeting of the Project Steering Group shall be given to each Member (other than a Member who has waived that right).
(b) Notice to a Member of a meeting may be:
(i) given to a Member in person by telephone or other oral communication;
(ii) delivered to the Member;
(iii) posted to the address given by the Member to all other Members for such purpose;
(iv) sent by facsimile transmission to the facsimile telephone number given by the Member to all other Members for such purpose; or
(v) sent by electronic means in accordance with any request made by the Member to all other Members from time to time for such purpose.
(c) It is not necessary to give notices of meetings to an alternate Member, unless the Member who appointed that alternate Member has given written notice to all other Members requiring that such notices be given.
(d) A notice of meeting shall specify the date, time and place of the meeting and, in the case of a meeting by means of audio, or audio and visual, communication, the manner in which each Member may participate in the proceedings of the meeting.
(e) A notice of meeting given to a Member pursuant to this clause is deemed to be given:
(i) in the case of oral communication, at the time of notification;
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NZ Gazette 2011, No 93
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