3044
THE NEW ZEALAND GAZETTE.
[No. 76

11. Functions of the Board.

Subject to the provisions of the Public Revenues Act, 1910, and the regulations thereunder, the functions of the Board shall be generally to co-ordinate and supervise the purchase, custody, distribution, use, disposal and inter-Departmental transfer of stores, and direct such action as may be necessary to ensure such stores being purchased to the best advantage; to consider representations or recommendations from the Advisory Committee, Departmental or District Supplies and Tenders Committees (submitted through the Advisory Committee), Government Departments, or any other source, and direct the action to be taken in regard thereto. In any behalf herein or elsewhere mentioned the Board is vested with full authority to act.

12. Advisory Committee.

There shall be an Advisory Committee consisting of the persons for the time being discharging the duties of the following offices:—
(a.) Comptroller of Stores of the New Zealand Railway Department.
(b.) Stores Manager of the Public Works Department.
(c.) Stores Manager of the Post and Telegraph Department.

13. Function of the Advisory Committee.

The function of the Advisory Committee shall be to report to the Board on any matters referred to it by the Board for investigation; to submit for the Board’s approval schedules of stores so classified as to enable the Board to allocate as between the New Zealand Railways Department, the Public Works Department, and the Post and Telegraph Department the function of purchasing such stores; to make suggestions for economy in purchase, distribution, or use of stores; to receive reports and suggestions from Supplies and Tenders Committees; to originate any method or assist in any direction leading to economy in connection with the purchase, distribution, and use of Government stores, and generally co-ordinate the work of the Purchasing Departments.

The Advisory Committee may exercise any or all of the functions of a Supplies and Tenders Committee.

The Advisory Committee is hereby empowered to call for any information desired from any Government Department and to call for persons and papers.

At all meetings of the Advisory Committee two members shall constitute a quorum. If any member is unable to attend a meeting, he may, with the approval of the Permanent Head of his Department, appoint a responsible substitute to act in his stead.

14. Function of Purchasing Departments.

It shall be the function of the Purchasing Departments to arrange to purchase and/or procure by public tender, the invitation of quotations or otherwise to the best advantage, all stores that may be required by Government Departments and to this end any Department requiring stores must submit (in triplicate) to the Stores Officer of the relative Purchasing Department from time to time requisitions of its requirements, specifying the fullest particulars of same, together with a certificate that Ministerial or Cabinet sanction of the expenditure proposed has been obtained. If the stores are for other than approved maintenance purposes and exceed in value £250, the requisitioning officer shall advise the purchasing officer accordingly, and no such tender shall be accepted until the same has been approved by the Minister.

At Wellington, after receipt and consideration of tenders or quotations, the Supplies and Tenders Committee of the appropriate purchasing Department or District Supplies and Tenders Committee, shall advise the Permanent Head of the requisitioning Department concerned which tender or quotation, if any, has been accepted. The Permanent Head shall then complete the necessary contract or other documents, or shall arrange with the Purchasing Department so to do, and ensure that all requirements of the Public Revenues Act and Treasury Regulations are complied with.

The Department which completed the contract shall notify the Board’s Secretary of the letting of every such contract and furnish full particulars thereof.

Supplies and Tenders Committees are hereby empowered to call upon the services of any departmental officer in connection with requisitions for stores, specifications, estimates, or investigation of tenders and quotations.