Oct. 29.] THE NEW ZEALAND GAZETTE. 3043

3. Such Board shall consist of the Minister of Public Works, who shall be Chairman, and the officers for the time being holding the following official positions:—
   (a.) Chairman, Railway Board:
   (b.) The Secretary to the Treasury:
   (c.) The Under-Secretary, Department of Public Works:
   (d.) The Secretary, Post and Telegraph Department:
   Provided always that any other Minister of the Crown may be appointed by the Governor-General in Council in place of the Minister of Public Works:
   Provided also that each of the aforesaid officers may nominate an officer of his Department to act as his deputy:
   Provided further that the Governor-General in Council may add to the number of the Board, by way either of permanent or of temporary appointment, such further persons as may be deemed expedient.

4. Deputy Chairman.
   The Board shall elect from among its members a Deputy Chairman, who shall hold office until the end of the financial year in which he is elected. In the absence of the Chairman, the Deputy Chairman shall preside at meetings of the Board. In the absence of both the Chairman and the Deputy Chairman the Board may elect one of its members to preside at the particular meeting.

5. Attendance and Deputy Members.
   Each member of the Board shall be notified in writing by the Secretary of the time and place of meetings of the Board, and shall attend personally at all meetings: Provided that in the event of any member being unable to attend at the time and place appointed, then his deputy shall attend and act in his stead.

6. Quorum.
   At all meetings of the Board three members shall form a quorum.

7. Voting.
   The decisions of the Board shall be determined by a majority of votes.
   Each member of the Board present at the meeting shall have one vote on any question arising for determination.
   The Chairman or Deputy Chairman or other member when presiding shall have a casting-vote as well as a deliberative vote.

8. Meetings of the Board.
   The Board shall meet at such times as may be decided by the Chairman.
   In the absence of the Chairman the Deputy Chairman shall decide the time of meeting.
   A special meeting of the Board shall be called by the Chairman, or, in his absence, by the Deputy Chairman, on receipt of a written request from two members.
   The records of the proceedings of the Board shall be kept by the Secretary in the Board minute-book and the minutes of each meeting shall be confirmed at the next subsequent meeting of the Board.

9. Officers.
   The Public Service Commissioner shall, on request by the Board, appoint a Secretary to the Board and such other officers as may be considered necessary.
   The Secretary shall be the chief executive officer of the Board and shall also act as Secretary of the Advisory Committee. He shall attend all meetings of the Board and of the Advisory Committee. He shall act as Inspector for the purpose of seeing that these regulations are observed by persons affected thereby and for this purpose may call for all papers incidental to the purchase, use, or disposal of stores. He shall have, exercise, and discharge such other functions, rights, and duties as may be prescribed by the Board.

10. Records of the Board.
    The Secretary shall, if so directed by the Board, keep the following records:—
    (1.) The minute-books.
    (2.) Register of Tenders.
    (3.) Register of Complaints against Contractors.
    (4.) Register of Contracts let.
    (5.) Register of Orders placed by the Purchasing Departments.
    (6.) Such other records as the Board may from time to time direct.