1686
THE NEW ZEALAND GAZETTE.
[No. 58

14. (1.) On the incorporation of a society or trustees the Minister shall endorse on one of the copies of the rules forwarded with the application for incorporation a certificate to the following effect, namely,—

“I hereby certify that the above [or within] is a true copy of the rules of the [Name of society] as approved at the time of the incorporation of the said society [or of and , trustees appointed by the said society],”

and shall return such certified copy to the society or trustees, as the case may be.

(2.) In the case of the incorporation of a branch society the Minister shall endorse such certificate as aforesaid on one of the copies of the rules of the branch society, and on one of the copies of the rules of the society of which the branch society purports to be a branch shall endorse a certificate to the following effect, namely :—

“I hereby certify that the above [or within] is a true copy of the rules of the [Name of society] at the time of the incorporation of the [Name of branch society] as a branch of the said society,”

and shall return both such certified copies to the branch society.

(3.) All copies of rules certified by the Minister as hereinbefore provided shall be open for inspection by all persons at such times and at such place as may be fixed by the society, trustees, or branch society, as the case may be, to whom they are returned.

15. All such rules as are referred to in clauses 10, 11, and 13 must contain a rule providing that no resolution or other proceeding amending, altering, extending, or repealing such rules shall take effect until and unless it has been approved by the Minister.

TRANSFER OF FUNDS TO INCORPORATED SOCIETIES.

16. Every application under section 13 of the said Act for the consent of the Governor in Council to the transfer of a war fund to a society or trustees incorporated under the said Act shall be in the form No. 8 in the Schedule hereto.

DEFINITION OF PURPOSES.

17. Every application under section 18 of the said Act for the definition by the Governor in Council of the purposes for which any war fund shall be deemed to have been established shall be in the form No. 9 in the Schedule hereto.

ACCOUNTS AND AUDIT.

18. Every person in receipt of moneys belonging to a war fund shall as soon as practicable pay the same to the treasurer or other responsible official connected with the fund or into the appropriate bank account. The treasurer of such fund may retain in his possession for the purpose of making small emergency payments a sum not exceeding £2 at any one time, and shall pay the balance into the said account within twenty-four hours after his receipt thereof.

19. The audit of all war funds shall be under the control and direction of the Controller and Auditor-General.

20. All auditors of such funds shall be appointed by the Controller and Auditor-General, to whom all questions affecting the audit of the fund shall be referred by the various auditors.

21. Every local authority, society, association, or committee of persons, however designated, receiving contributions for patriotic or war-distress-relief purposes in any form shall cause accounts to be kept of all receipts and payments, and such other accounts as the Auditor-General may consider essential for purposes of security and general information.

22. The auditor shall be supplied with a copy of the balance-sheet, and it shall be his duty to examine the same with all the accounts, books, papers, documents, or tickets in relation thereto.

23. Every auditor shall have delivered to him all books that are or have been kept by the local authority, society, association, or committee dealing with the said war funds.

24. The auditor shall examine the general statement of the receipts and payments and verify the same with the accounts, vouchers, papers, and tickets relating thereto, and shall either sign the same as found by him correct and duly vouched for or specially report to the Controller and Auditor-General in what respects he found such accounts incorrect, unvouched-for, or not in accordance with the purposes of the fund.

25. It shall be the auditor’s duty to report to the Controller and Auditor-General any irregular and improper expenditure which in his opinion is contrary to the objects for which the funds were contributed.

26. The Minister may at any time direct a special audit to be made of any accounts which in his opinion it is desirable should be so dealt with.

27. The Auditor, on completion of his audit, shall make a report to the Auditor-General as to the correctness or otherwise of the accounts, together with such comments and recommendations as would, in his opinion, aid in the realization of the objects of the Act.

28. A certificate, in the form No. 9A in the Schedule hereto, shall be appended to the balance-sheet by the auditor dealing with the same, together with such qualifications (if any) as in his opinion the case requires, and the balance-sheet shall then be sent to the Auditor-General, who shall forward the same to the Minister, together with the certificate and such report as to the result of audit as the occasion demands.

PERMITS TO SOLICIT CONTRIBUTIONS.

29. Every permit to solicit contributions for a war fund issued under section 22 of the Act shall be in the form No. 10 in the Schedule hereto in the case of a permit to solicit contributions to be paid direct to a war fund, and in the form No. 11 in the said Schedule in the case of a permit issued to members of or collectors for any branch of a society, association, or body of persons possessing a war fund, to solicit contributions to such fund on behalf of such branch: Provided, however, that if any society, association, or body of persons possessing a war fund desires to use any other form of permit, it may, subject to the approval of the Minister, use or authorize the use of such form in lieu of the forms hereby prescribed. Published by R.S. 27.2.18

30. (1.) Every such permit as aforesaid issued by a Mayor or County Chairman shall be a lawful authority to the person named therein to solicit contributions for a war fund only within the borough or county of which the person issuing the same is Mayor or Chairman. Sec'd 27.2.18

(2.) Every such permit as aforesaid issued by the incorporated trustees of a war fund, or by an Inspector of Police, or by a person authorized in that behalf by the Minister, may authorize the holder thereof to solicit contributions for a war fund only within an area to be specified in the permit: Provided that a permit to solicit contributions for a war fund on behalf of any branch of a society possessing a war fund, whether incorporated under the Act or not, shall not be a lawful authority to solicit contributions for such branch in any district other than that within which such branch is authorized, either by its own rules or those of the society, to exercise its functions as a branch of such society: Provided further, that if any person authorized by the Minister to issue permits is authorized so to issue permits for a particular district only, a permit issued by such person shall be a lawful authority to solicit contributions for a war fund only within such district.

SCHEDULE.

Form No. 1.

War Funds Act, 1915.

REQUEST FOR NATIONAL WAR FUNDS COUNCIL TO CONTROL FUND.

REQUEST for the National War Funds Council to undertake Control and Administration of [Name of fund] (a War Fund within the meaning of the War Funds Act, 1915).

To the Chairman of the National War Funds Council.

We, [Names and addresses of trustees], being not less than three-fifths of the trustees of the Fund) hereby request the National War Funds Council to undertake the control and administration of that fund pursuant to section 4 of the above-mentioned Act.

The fund has been established for the following purposes, viz. [Set out purposes of fund], and with respect to the administration of the fund by the Council we desire to make the following recommendations [Set out recommendations, if any].

The moneys to the credit of the said fund are at present lodged in an account at the [Name of bank] at (such account being known as the “ War Fund Account”) [or in the names of as trustees of the said fund] and at the date hereof amount to £ .

Attached hereto is a statement of the receipts and expenditure from the date of establishment of the fund to the date hereof. This statement has [or has not] been audited.