1432
THE NEW ZEALAND GAZETTE.
[No. 34

11. If any Department submits demands for stores not included
    in the schedules, the Tender Board shall give directions in respect
    to the mode of obtaining such stores.
12. The Tender Board shall also deal with such other matters as
    may be referred to it from time to time.
13. The Tender Board shall present a report during the month of
    April in each year to the Public Service Commissioner of its opera-
    tions during the preceding twelve months.

PURCHASE UNDER COMPETITIVE QUOTATION.

14. Stores not exceeding £100 in value in any one class which
    are not included in any contract schedule, the supply of which may
    be necessary to meet the requirements of any Department, may be
    obtained by competitive quotation.
    The procedure in this respect shall be as follows :—
    The Department requiring the stores shall issue quotation forms
    as may be prescribed to persons or firms in a position to supply
    such stores.
    The terms and conditions under which quotations for such stores
    are invited will appear on the quotation forms, and any quotation
    received not strictly in accordance with such terms and conditions
    will render it liable to be rejected.
    When such quotations have been obtained a comparative
    summary shall be prepared, checked, and certified correct, and
    submitted to the permanent head of the Department, who will
    decide which quotation shall be accepted : Provided always that if
    it is not intended to accept the lowest quotation, the matter must
    first be submitted to the Minister of the Department for approval.
15. Where stores are obtainable from one source only it will not
    be necessary to call for tenders, but every such case must first be
    submitted to the Minister of the Department for approval.

DIRECT PURCHASE WITHOUT COMPETITION.

16. In special cases in which loss or inconvenience would be
    caused to any Department in procuring supplies, &c., under the
    general provisions of these regulations, stores of small value may
    be obtained or repairs effected and paid for by the permanent
    head concerned, or such officer as may be authorized, who will
    be held responsible for any improper expenditure. The cost of
    stores purchased under this clause upon any one requisition shall
    not be in excess of £10. A return of all such transactions shall be
    made each month on the prescribed form to the permanent head of
    the Department for transmission to the Minister.

PURCHASE OF STORES IN CASE OF EXTREME EMERGENCY.

17. Notwithstanding the provisions of Regulations Nos. 14 and 16,
    in cases of extreme urgency the Chairman of the Tender Board may,
    upon representation by the permanent head of any Department,
    authorize the purchase of stores to a value sufficient to cope with
    the particular emergency, but every such case shall be reported by
    the permanent head to the Tender Board and placed on record :
    Provided that if any condition shall arise whereby the officer in
    charge of any works is unable to communicate with the Permanent
    Head, he may purchase sufficient stores to cover the emergency,
    reporting immediately all particulars to the permanent head, which
    shall be forwarded to the Tender Board ; but it must be distinctly
    understood that this course is only to be adopted in cases where
    approval cannot be obtained within sufficient time to meet the
    emergency, and that such purchase is limited to the immediate
    actual requirements.

REGULATIONS FOR GUIDANCE OF OFFICERS.

18. Subject to these regulations, the permanent heads of De-
    partments shall draft rules for the guidance of every one employed
    in connection with the management and control of stores. There
    shall also be embodied in the rules particulars of the books and
    forms to be used in the Stores Branch, together with instructions
    in respect to their purpose and application. Such rules shall be
    based, wherever practicable, on the principle that requires con-
    currence of knowledge and action upon the part of two or more
    officials to consummate a transaction. Before adoption, such rules
    must be submitted to the Public Service Commissioner for approval.