APRIL 19.] THE NEW ZEALAND GAZETTE. 1431

(p.) The Tender Board may disqualify from tendering, for any
period it may consider desirable or necessary, any person, firm, or
company found to have been guilty of any default in carrying out a
previous contract, or who may be for any other reason considered
ineligible.
(q.) The Board shall advertise in the New Zealand Gazette the
particulars of all accepted tenders.
(r.) The records of the proceedings of the Board shall be kept
in a minute-book by the Secretary to the Board, and the minutes of
each meeting shall be confirmed at the next subsequent meeting of
the Board.
SECRETARY TO THE TENDER BOARD.
5. There shall be an officer of the Public Service appointed as
Secretary to the Tender Board, who shall keep the minutes of the
proceedings of the Board and perform such other duties as he may
be from time to time directed to do by order of the Tender Board.
6. The Secretary shall receive all preliminary deposits and securities in connection with tenders and contracts, and shall deal with
them as the Public Revenues Act directs.
7. The Secretary shall keep the following books, viz.: (1) The
minute-book of the Tender Board; (2) the advertisement-book;
(3) register of tenders; (4) preliminary deposit cash-book; (5)
register of securities; (6) expenditure register showing cost of
administration of Tender Board; (7) such other books or information as the Board may direct.
DUTIES OF TENDER BOARD.
8. The duties of the Tender Board shall be to secure uniformity
as far as practicable in the conditions and specifications of all contracts, and that the conditions imposed meet the requirements of
the Departments concerned. The following conditions shall be
included in all contracts:
(a.) That all stores shall be delivered as may be directed by the
officer ordering the supply.
(b.) That stores shall only be delivered by contractors upon the
receipt of a proper written order directing the supply,
signed by a duly authorized officer of a Department.
(c.) That the acceptance of stores shall be subject to the approval
of the officer authorized to take delivery, or such other
officer as shall be named in the conditions.
(d.) That if, after delivery has been taken of any stores, a
deficiency or defect is discovered such stores may be
returned to the contractor at his expense.
(e.) That, in the case of the rejection or return of any stores, the
contractor shall bear the whole cost of replacing the
supplies rejected or returned.
9. The permanent heads of Departments shall prepare for the
Tender Board, at such times and in such form as may be prescribed,
classified schedules of all stores likely to be required. It shall be
the duty of the Tender Board to determine whether the said stores
should be procured by contract or otherwise and to advise generally
thereon, but no liability shall be created in respect thereto unless
proper authorization is given.
10. The Tender Board shall take action as soon as a decision is
arrived at, by advertising for tenders or otherwise. The list of
stores required for the service shall be classified and divided into as
many schedules as may appear to be necessary to admit of fair
competition among manufacturers, merchants, and others in a
position to supply, and separate tenders shall be invited for the
stores described in each and every such schedule.
All advertisements calling for supplies shall contain the particulars of the supply, the period for and within which it is to be furnished, the amount of security required, with all other necessary information; and due notice shall be given of the day and hour on
or before which tenders will be received.
All tenders for stores under these regulations shall be opened
and examined by the Tender Board in accordance with the rules
hereinbefore mentioned, and after consideration of the tenders the
Tender Board shall accept the most suitable.
When a tender for stores has been accepted, the Chairman of
the Tender Board, on behalf of the Government, shall enter into a
contract with the tenderer for the supply.
Should the rates named in the tenders be excessive, or should
no tenders be received, the Board shall advise the Department
requiring the stores of the best course to be taken to obtain the
supplies.