New Zealand Gazette – 1913 – No. 29

Page 1107

✨ Postal and Telegraph Regulations



APRIL 3.] THE NEW ZEALAND GAZETTE. 1107

  1. The Controller of Stores will supply, on requisition,
    perforated bags for the carriage of live bees by post. These bags
    are to be used only for enclosing boxes containing live bees, and
    they will be marked accordingly. No large stock of these bags
    is to be kept at any office, and none at any office not usually
    sending live bees through the post. Between offices which are likely
    to require them—namely, at places where apiaries are situated
    —two bags may be kept in hand. These bags are as far as possible
    to be kept separate from other mail-bags. They should be given
    in charge of the purser in the case of steamers or of the guard in
    the case of trains.

  2. Waste paper and office-sweepings, if placed in mail-
    bags, must be carefully examined before being disposed of, and the
    bags turned inside out. Waste-paper baskets are not allowed
    in instrument-rooms.

  3. New Zealand bags must, consistently with keeping on
    hand a sufficient supply for immediate requirements, be returned
    to the despatching office or to the chief office of the district to
    which they belong.

  4. Bags received from foreign offices must be returned,
    through the nearest despatching office, to the office of origin, and
    on no account used for inland or other miscellaneous mails. They
    should be so folded as to show clearly the brand or lettering of
    the office of origin.

  5. Bags branded “Post and Telegraph Stores,” or
    “P. & T. S.,” must be immediately returned to the Controller
    of Stores, and are not to be used for mail purposes.

  6. Mail-bags, hampers, and other departmental material
    must on no account be used for private or other irregular pur-
    poses. Any officer converting departmental property, temporarily
    or permanently, to private use will be very severely punished.

  7. Books which are to be retained permanently should,
    before being stored away, be prominently labelled with their titles
    and with the dates of commencement and completion.

  8. The undermentioned books and forms, when out of
    use, and after having been kept for the periods set against them,
    are to be destroyed. Old twine is to be disposed of in the same
    manner. By “old twine” is meant used twine only.

Sub-offices are to send their waste in ordinary mail-bags to
their respective chief post-offices for disposal. Each bag should
not exceed 56 lb. in weight. Care, however, must be taken that
no stores, particularly from sub-offices, are improperly returned
as waste.

At all offices the check of books and forms is to be made by
two senior officers, who must certify in writing to having checked
the matter sent, of which full particulars must be recorded, before
the matter is despatched.

  1. Books and forms out of date are to be kept as follows:
Book or Form. Period for which
to be kept.
Acknowledgment of receipt of remittance One year.
Advice of remittance One year.
Attendance-book Three years.
Automatic franking-machine butt One year.
Butts of cheque-book Three years.
Cash Account book (sub-office) Ten years.
Cash Account book (Government Insurance) Ten years.
Certificate and notice of transferred parcel One year.
Circuit slip, stop-station and unsent message One year.
Circular from Chief Postmaster One year.
Daily Cash Account book Ten years.


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Online Sources for this page:

VUW Te Waharoa — PDF NZ Gazette 1913, No 29


NZLII — PDF NZ Gazette 1913, No 29




✨ LLM interpretation of page content

🚂 Regulations for Postal and Telegraph Supplies (continued from previous page)

🚂 Transport & Communications
Supplies, Purchasing, Repairs, Disposal, Waste Prevention, Hansard, Mercury, Acids, Zincs, Coppers, Sealing Labels, Live Bees, Waste Paper, Mail-bags, Departmental Material, Books, Forms, Twine