✨ Postal List Compilation Guidelines
2588
THE NEW ZEALAND GAZETTE.
[No 83
38
Precautions to be taken when writing lists.
- As the paper upon which the list forms are printed is specially prepared for the production of a number of copies by means of the manifold writing process, only the agate stylos supplied for the purpose must be used. It will be found that the stylos are easy to write with, and no extra pressure is required to produce the requisite number of clear copies.
Tin plate should be placed under sheet on which last copy will appear.
- Care should be taken to see that one of the japanned tin plates is inserted in the pad immediately under the sheet on which the bottom copy will be made, and that the carbon paper has been properly interleaved before commencing to write up the list.
Blotting-paper or cardboard should be kept under the hand when writing.
- In order to prevent the copies from being blurred, owing to contact with the writer’s hands or clothing, it is very necessary that a piece of blotting-paper or cardboard should be kept under the hand when writing.
Chief Postmasters must supervise preparation of lists.
- Chief Postmasters must strictly supervise the compilation of all lists, and only those clerks capable of producing neat, accurate, and legible work should be intrusted with the duty.
Compiling Officer and Checking Officer to initial each list.
- Having examined the Advices, entered the particulars thereof in the list as required by the headings of the form, and inserted the list totals, the Compiling Officer will initial the list at the left-hand bottom corner in the space provided for the purpose, and pass the list on to a second officer, who will, after satisfying himself that the entries are correctly made, and the totals correctly stated, also place his initials at the foot of the list as Checking Officer.
Care to be taken when alterations necessary.
- In the event of any alterations being necessary, great care must be taken to see that the amendments are made on all the copies.
Top copy to be despatched with Advices. Sheets to be interleaved with tissue paper before despatch.
- The first or top copy must be treated as the original, and be despatched with the Advices. Before folding the list up, however, the sheet or sheets should be backed by plain tissue paper, supplied for the purpose, in order to prevent the impressions being transferred from one part of the back of the sheet to the other part of the same side when folded, or in the case of several sheets from the back of one to the face of the one immediately below it. Duplicate copies also are required by most Administrations (see table on page 45).
Copy of every list to be forwarded to Controller.
- One copy of every list despatched must be forwarded to the Controller by the first mail after the despatch of the original list.
Chief Office copies to be filed.
- The Office copies of lists should be taken out of the pads and filed at the Despatching Office in a manner convenient for reference purposes.
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NZ Gazette 1906, No 83
✨ LLM interpretation of page content
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Precautions and Procedures for Writing Postal Lists
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🚂 Transport & CommunicationsList writing, Stylos, Tin plate, Carbon paper, Blotting paper, Supervision, Initials, Alterations, Despatch, Tissue paper, Controller copies, Filing