✨ Postal Procedures and Regulations
Oct. 4. THE NEW ZEALAND GAZETTE. 2587
37
(b.) One of the forms specially designed to meet such cases (Acct. No. 432) must be prepared, showing the particulars of the missing Advice and the date of application for a Second Advice.
(c.) Form Acct. No. 432 must then be sorted with the Advices awaiting despatch.
(d.) Should the original Advice be received before the Second Advice comes to hand, it must be entered in the next list and the particulars of the list noted on Form Acct. No. 432, which must still be kept with the Advices until the Second Advice is received, when both may be destroyed.
(e.) Should the Second Advice be received and the original Advice be still missing, the Order must be advised by means of the Second Advice, and the particulars of the list noted on Form Acct. No. 432, which must still be kept with the Advices awaiting despatch.
(f.) If the original Advice as well as the Second Advice (applied for when the original was missing) reaches the Chief Postmaster, Form Acct. No. 432 must be removed from the Advice file and cancelled, together with the last Advice received.
(g.) If, after a period of one month from the date on which the Second Advice was applied for, the original Advice has not reached the Chief Postmaster, Form Acct. No. 432 may be destroyed.
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The advices of Money Orders payable beyond New Zealand must be entered on, and despatched with, lists sent by the New Zealand Office of Exchange addressed to the Chief or Exchange Offices of the countries in or through the medium of which the relative Orders are payable. (See table on page 45.)
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Before commencing to write up a list, the Advices should be thoroughly examined with the view of excluding any but those intended for payment in, or through the medium of, the country for which the list is about to be prepared.
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In compiling the lists, the Advices must, as far as possible, be entered alphabetically as regards the Office of issue, and in numerical sequence for each of those Offices. In the case of the larger lists the bulk of the Advices should be sorted and entered in one group, to be followed by a supplementary group consisting of the late issues, but in the case of the smaller lists the Advices should be entered in one group only.
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The various list forms are bound in pads, and arranged in sets to meet all possible requirements, and must be used as indicated in the table printed on page 45.
When Advice missing Form Acct. 432 to be filed with Advices awaiting despatch.
Precautions to be taken to prevent duplicate listing.
Advices to be despatched with lists prepared at the Exchange Offices.
Advices to be checked before being entered in list.
Advices to be sorted alphabetically as regards office of issue, and entered in that order.
List pads are arranged to meet requirements.
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NZ Gazette 1906, No 83
✨ LLM interpretation of page content
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Procedures for Handling Missing Postal Advices
(continued from previous page)
🚂 Transport & CommunicationsPostal Procedures, Money Orders, Advices, Second Advice, Form Acct. No. 432, Chief Postmaster
🚂 Dispatch of International Money Order Advices
🚂 Transport & CommunicationsMoney Orders, International Payments, Exchange Offices, List Despatch, Chief Postmaster
🚂 Guidelines for Compiling Advice Lists
🚂 Transport & CommunicationsList Compilation, Alphabetical Sorting, Numerical Sequence, Office of Issue, Supplementary Groups
🚂 Management of List Pads and Forms
🚂 Transport & CommunicationsList Pads, Form Organization, Table Reference, Page 45, Administrative Requirements