✨ Money Order Procedures
2582
THE NEW ZEALAND GAZETTE.
[No. 83
32
Statements to be signed by Postmaster.
(f.) The Postmaster must always sign the Statements of Money Orders Issued and Paid, and in full as regards his surname.
Theft of Money Order forms.
135. If any Money Order forms be stolen from a Post Office, the Postmaster in charge thereof must at once send a brief statement of the facts, and the numbers of the missing forms, to the Controller, by telegram, of which a copy should be sent to his Chief Postmaster. Before the numbers of the missing forms are telegraphed they must be carefully verified.
Information to be given by Postmaster when reporting loss.
(a.) The Postmaster must be careful to state whether the Office date-stamp is in his possession. If it is, he must state if there is any reason to suppose it was used on the stolen forms before they were carried off by the thief. If there is reason to suppose that it was so used, or if it is missing altogether, the reporting officer must telegraph exact particulars of the type contained in it at the time of the theft. If he has still the date-stamp, he must put an impression of it in the margin of the report sent by post to the Controller.
Steps to be taken by Chief Postmaster when theft reported to him.
(b.) On receipt of advice of the theft of Money Order forms in his district the Chief Postmaster must at once report the matter to the responsible Officer of the local Police, informing him of any facts in connection with the robbery which might assist in the detection of the thief or thieves.
Circular telegram will be sent by Controller to Chief Postmasters.
(c.) A circular telegram in the following terms will be sent by the Controller to each Chief Postmaster, and by Chief Postmasters to their respective Sub-Offices:—
“Money Order Forms Nos. to stolen from . Act upon Instructions, Rule 135.”
(d.) When suburban and other Offices can be reached by daily mail, the instruction must be sent by post instead of by telegram.
(e.) The instructions are as follows:—
Action to be taken on receipt of warning.
Upon receipt of warning of a theft of Money Order forms, every Office which pays Money Orders must take the following precautions:—
Advices on hand to be examined.
(1.) All Money Order Advices, either in hand at the time the warning arrives or afterwards received, must be carefully examined, and if an Advice corresponding with one of the stolen Money Order forms be discovered, it must at once be marked “Stolen,” and the Controller advised by telegram.
Steps to be taken if stolen Orders presented for payment.
(2.) If any one of the Money Order forms described be tendered for payment, whether by a banker or any other person, the Officer to whom it is tendered should refuse payment and impound the form; and he should also detain the person tender-
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NZ Gazette 1906, No 83
✨ LLM interpretation of page content
🚂
Procedures for Handling Money Order Advices
(continued from previous page)
🚂 Transport & CommunicationsMoney Order Advices, Postmaster responsibilities, payment procedures, document handling, alphabetical sorting
🚂 Theft of Money Order Forms and Reporting Procedures
🚂 Transport & CommunicationsTheft, Money Order Forms, Reporting Procedures, Postmaster Responsibilities, Police Notification
🚂 Circular Telegram Instructions for Stolen Money Order Forms
🚂 Transport & CommunicationsCircular Telegram, Stolen Forms, Instructions, Chief Postmasters, Sub-Offices
🚂 Action to be Taken on Receipt of Theft Warning
🚂 Transport & CommunicationsTheft Warning, Money Order Advices, Examination, Stolen Forms, Payment Refusal
🚂
Procedures for Handling Money Order Advices
(continued from previous page)
🚂 Transport & CommunicationsMoney Order Advices, Postmaster responsibilities, payment procedures, document handling, alphabetical sorting, theft, stolen forms, police, telegrams