✨ Postal Money Order Procedures
Oct. 2.] THE NEW ZEALAND GAZETTE. 2581
31
(b.) The brown-paper envelopes used for transmitting the accounts and vouchers between the Postmaster and his Chief Postmaster are intended to remain in use for a considerable time, and great care should therefore be exercised in dealing with them, so that they may last as long as possible. Neither gum nor wax may be used in fastening them, the official gummed labels supplied for the purpose alone being used. A sufficient supply of these labels must always be kept on hand.
(c.) The Statements of Money Order transactions must be prepared, as regards Money Orders issued, by the transcription of the particulars of each Order from the requisition on Form Acct. No. 70, with the commission charged upon each Order, into the relative columns of the form of Money Order Issued Statement (see specimen on page 46); and, in order to insure correctness in this respect, each Money Order, before it is handed to the remitter, must be compared with the relative entry in the Statement. In any case in which the rigid observance of this rule is likely to cause inconvenience and delay (see Rule No. 22) it may be relaxed, but the comparison must be made between the Statement and the Advice before the latter leaves the Office. The commission on each Order must be accurately stated. The amount of the Orders issued and of the commission must be cast at the close of each day’s business, and the totals legibly entered in the Post Office Cash-book.
(d.) As regards the paid Orders, the particulars of each Order must be transcribed, as soon as possible after payment, into the Money Order Paid Statement. (See specimen on page 47.) The amount entered on each Advice must be compared with the amount copied from the relative Order into the Statement, and the total amount of the Orders paid must then be legibly entered in the Post Office Cash-book.
(e.) At the close of every period for which the Post Office Account is made up, the Statements of Money Orders Issued and Paid must be carefully cast, and the totals of the transactions legibly entered and ruled off, as shown in the specimen Statements appended to these rules. The total number and amount of Orders issued and paid, together with the commission, must then be carried to the Post Office Account, and the Statements, accompanied by the relative Orders and Advices, must be sent in and enclosed with that account. Any claim for which the voucher is not received will be disallowed, unless, in place of the voucher, a satisfactory explanation of its detention be furnished on Form Acct. No. 146, and credit will not be allowed for any Order not duly receipted and stamped with the date of payment.
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NZ Gazette 1906, No 83
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Procedures for Handling Money Order Advices
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🚂 Transport & CommunicationsMoney Order Advices, Postmaster responsibilities, payment procedures, document handling, alphabetical sorting