✨ Telegraph Account and Voucher Management Regulations
JUNE 15.] THE NEW ZEALAND GAZETTE. 1713
166
859. Monthly and quarterly payments for salaries, mail contracts, and other recurring liabilities should be made and taken credit for on the last day of the period for which payment is due. The paid vouchers must be entered in sequence of contract, or, in the case of salaries, in alphabetical order of office, on the statement of “Miscellaneous Payments.”
860. Miscellaneous payments may be divided into the following general classes :—
Salaries.
Sea mail-services.
Inland mail-services.
Mails by rail.
Maintenance of telegraph and telephone lines.
Miscellaneous expenditure.
Telegraph and telephone construction.
Payments on behalf of other Government Departments.
861. Salaries. — Salary vouchers, excepting those for non-permanent officers receiving a salary of less than £50 per annum, are to be prepared monthly at the offices in which the officers to be paid are employed, and must be checked and certified before payment is made. This direction will not apply to Postmasters and Telegraphists who are Railway officers, and who are paid by the Railway Department.
862. Salaries are subdivided into two classes, permanent and non-permanent. The latter includes all country Postmasters, Telephonists, and Postmistresses not on the permanent staff. At offices where a telegraph messenger is employed, and the Postmaster is a non-permanent officer, two abstracts must be prepared, one for each. Chief Postmasters must see that the vouchers are carefully cast and cross-totaled, that any authorised deduction has been made, and that the abstracts are correct in every particular before they leave their office.
863. No receipt-stamp is required except when payment is made by means of a special or general authority, in which case a stamp must be affixed thereto and cancelled by the officer granting the order.
864. All chief offices are supplied with salary-books, one for permanent officers, paid monthly, and one for non-permanent officers, paid quarterly. The books must be so entered up as to contain a complete record of all officers in the district, and each payment entered by inserting the date thereof in the columns provided for the purpose. In the column “Arrears” should be entered the amount of any arrears paid, the period covered, and the date of payment.
865. Unless it is known that an officer will not be on duty on the day of payment, salary abstracts should always include the whole staff of the office, not excepting linemen and telegraph messengers.
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NZ Gazette 1906, No 47
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Telegraph Account and Voucher Management Regulations
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🚂 Transport & CommunicationsFinancial regulations, Telegraph accounts, Voucher processing, Chief Postmasters, Inspector responsibilities, Payment authorization