✨ Post Office Financial Regulations
JUNE 15.] THE NEW ZEALAND GAZETTE. 1709
162
839. Halfpence may on no account be brought into the accounts.
840. The Inspectors, and Officers in Charge of the chief telegraph-offices not under the control of Chief Postmasters, will enter on their own records of authorities the dates on which they certify to the correctness of vouchers.
841. The amounts to be paid at chief offices for services under the control of the Inspectors will be paid in accordance with their direction on accounts certified by them, and in the same manner the Chief Postmasters at Auckland, Christchurch, Dunedin, Napier, and Wellington, will pay the vouchers sent in and certified by the Officers in Charge, or advance them money for the purpose. Such advances must be accounted for by the Chief Postmaster in the Daily Cash Account, and by the Officers in Charge on Form Acct. 124 as a balance of cash at the counters of the chief telegraph-offices.
842. Where possible, when a number of vouchers for similar services fall into the same day’s accounts, they should be kept together and sorted into numerical or alphabetical sequence as the case may demand.
843. All sub-office expenditure is regarded as paid under the authority of the Chief Postmaster of the district, as the authorities both for salaries and contingent payments should pass through his hands, and he will be regarded as responsible for seeing that payment is in accordance therewith, and that the number of the authority is duly quoted. Such vouchers must bear the countersignature of the Chief Postmaster.
844. Chief Postmasters are required to date-stamp all vouchers on the back with the date of the chief office account in which credit is taken. This should be the same date as received, but, if not, the following day. On no account can any further delay be permitted.
845. Chief Postmasters will be required to see that all vouchers for which an authority has been issued have the number quoted in the space provided on the form.
845A. Authority to incur expenditure is not to be regarded as authority to pay unless specifically stated.
846. The Treasury regulations, not inconsistent with those contained herein, must be observed with respect to all claims against the Department, especially—
(a.) When claimants are unable to give receipts in person for the amount of their accounts they may in each case authorise an agent to obtain payment by a special or general order.
(b.) Every authority for payment to an agent, no matter how small the amount, whether general or special, must have a penny stamp affixed. The words “Special authority attached” orNext Page →
NZ Gazette 1906, No 47
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Telegraph Account and Voucher Management Regulations
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🚂 Transport & CommunicationsFinancial regulations, Telegraph accounts, Voucher processing, Chief Postmasters, Inspector responsibilities, Payment authorization