✨ Post Office Financial Procedures
161
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A special book is provided for Chief Postmasters for the
purpose of classifying remittances. Printed instructions for the use
of the book will be found inside the front cover thereof. -
Payments to Post Office Account.—The amount held in excess
of the authorised cash reserve balance and known requirements at the
close of business on any day must be paid to the Post Office Account
on the next following working-day, a report of the lodgment being
posted to the Accountant, General Post Office, at the time it is made,
whilst the receipt taken from the bank must be transmitted to him,
with a copy of the Daily Cash Account in which credit is claimed. Any
sum which by special direction of the Accountant is treated as paid
to Post Office Account must also be taken credit for under this head,
the quotation of the authority therefor taking the place of the documents required in connection with ordinary lodgments.
Miscellaneous Payments.
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The payments which fall under this head are so many and
varied that officers must pay particular attention to the following
instructions:— -
Payees must be advised on the form provided of any
voucher received for payment. -
Sub-offices must take credit for miscellaneous payments as
remittances to their respective Chief Postmaster and Chief Post-
masters, under the special heading provided in the Daily Cash
Account, particulars of the vouchers being entered on Form Acct.
230, on which the number of transactions as well as the total
amount must be shown. -
Chief Postmasters and Officers in Charge must record in the
Miscellaneous Expenditure Book all vouchers certified to or counter-
signed by them, excepting payments on account of salaries and mail-
services, for which special records are provided. -
It is the duty of certifying officers to refer to these books to
see that claims are not certified a second time. Certifying officers will
be held liable for any double payment. -
The authority of the General Post Office is given direct to
Inspectors, Chief Postmasters, and Officers in Charge of the chief tele-
graph-offices for the payments to be made for services proper to their
respective branches. For the payments to be made at sub-offices
authority is forwarded by Chief Postmasters and Inspectors. -
All vouchers relating to telegraph-lines must bear either the
certificate or countersignature of the Telegraph Inspector of the district. -
The Officers in Charge at Auckland, Christchurch, Dunedin,
Napier, and Wellington should certify those vouchers which relate to
the expenditure of their own offices.
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NZ Gazette 1906, No 47
✨ LLM interpretation of page content
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Monthly Telegraph Remittance Reporting
(continued from previous page)
🚂 Transport & CommunicationsFinancial instructions, Post Office Account, Miscellaneous payments, Chief Postmasters, Telegraph remittances
🚂 Post Office Financial Procedures for Remittances and Payments
🚂 Transport & CommunicationsPost Office, chief postmasters, remittances, payments, financial procedures, sub-offices, daily cash account, vouchers, telegraph offices, certifying officers
- Accountant, General Post Office
- Telegraph Inspector