✨ Postal Service Regulations
1656
THE NEW ZEALAND GAZETTE.
[No. 47
109
order from the beginning of each quarter, and at once entered in the Missing-letter Record, which should also contain full notes of any circumstances which may appear likely to throw light upon the case in question or to assist in any future inquiry. The final result of each inquiry should be entered in the Missing-letter Record so that the special return furnished to the Inspector at the end of each quarter may be properly completed.
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The progressive numbers for the four quarters of the year should be distinguished by the prefixes A, B, C, and D respectively, and the number in the register should be written in red ink on the right-hand top corner of the inquiry form. In entering up inquiries from the Inspector’s office or from other postal districts the respective office numbers must always appear in the register, preference being given in all cases to the Inspector’s number should the paper have passed through his office.
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Completed inquiry forms which do not bear the Inspector’s office number and relate to articles addressed to places within New Zealand found to have been duly delivered may be filed at chief post-offices. All other missing-letter inquiries are to be sent to the Inspector.
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The Missing-letter Record must be attended to by the Chief Postmaster alone, and should be kept under lock and key.
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At the end of each quarter a return must be furnished, on the red form No. 80, provided for the purpose, showing particulars of all letters not accounted for and of inquiries not completed, with special remarks in reference to each case, and the names of officers through whose hands each letter would pass. The result of every inquiry within the colony is to be communicated by the Chief Postmaster to whom the inquiry was addressed to the person inquiring and a copy thereof retained for reference.
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Inquiries made respecting letters containing money or respecting alleged abstraction from letters (which should be dealt with in the same manner as missing letters) should be forwarded to the Inspector immediately after the preliminary inquiries have been made. All such inquiries and reports thereon are to be regarded as absolutely confidential.
ELECTORAL-NOTICE LETTERS.
- Important duties are imposed upon Postmasters under various sections of “The Electoral Act, 1905.” So much of these sections as define the duties of postal and telegraph officers will be communicated to them at election-times as they recur; and it is the duty of every officer to inform himself in good time on any point in which he may render service in forwarding the business of an election.
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NZ Gazette 1906, No 47
✨ LLM interpretation of page content
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Regulations for Private Letter-Bags and Receiving-Boxes
(continued from previous page)
🚂 Transport & CommunicationsPostal regulations, Private letter-bags, Receiving-boxes, Key management, Collection hours, Maintenance, Damage reporting, Missing letters, Parcels, Inquiry procedures
🚂 Missing Letter Inquiry Procedures
🚂 Transport & CommunicationsMissing letters, Inquiry procedures, Record keeping, Chief Postmaster, Inspector, Quarterly returns, Confidential inquiries, Money letters, Abstraction reports
🚂 Electoral Notice Letters Handling
🚂 Transport & CommunicationsElectoral Act 1905, Postmaster duties, Election services, Postal officers, Telegraph officers, Election business