✨ Postal regulations and procedures
June 15.] THE NEW ZEALAND GAZETTE. 1655
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receivers or in most of them so long as the person clearing has no knowledge of the dates or places of posting. The officer performing the clearance must invariably put his hand inside the box as far as the posting-aperture to see that there is no block of letters, &c.
- The alleged loss of a key should be strictly investigated, and if the key be not found the police should be communicated with and the lock changed. The Postmaster should at once report the circumstance to the Inspector. When a lost key is found a reward of 5s. to the finder must always be made good by the person through whose carelessness the loss may have taken place.
INQUIRIES FOR MISSING LETTERS, PARCELS, ETC.
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When inquiry is made for a missing letter, packet, parcel, or other posted article, the Postmaster should have a missing-letter form, P.O. 36, filled up by the sender of the missing article and forward it to the Chief Postmaster with any report he may have to make. Only in special cases should the addressee be allowed to fill up a missing-letter form. In ordinary cases of inquiry made by an addressee the name and address of the sender of the missing article should be obtained and the Chief Postmaster advised of the inquiry. As far as possible, missing-letter inquiries should be commenced at the office of posting. In the case of foreign inquiries, however, some exception to this rule may be made. The inquiry form must always be returned, when inquiry has been completed, to the chief office of the district where it originated. (Inquiries as to the disposal of parcels addressed to places beyond the colony should be made by means of Form C. & F., P.P. 27, and submitted to the Inspector.)
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On receipt from his Chief Postmaster of a missing-letter inquiry, a Postmaster should endeavour to trace the missing article by every means in his power; but subordinate officers should not be informed of such inquiries.
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Inquiries respecting letters addressed to places outside the colony must be forwarded by Chief Postmasters to the Inspector, stating by what mail the letters should have been despatched.
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Missing-letter inquiries should be regarded by every Postmaster as confidential and of grave importance, and as possibly involving the reputation of his office. He should therefore make such arrangements as will enable him positively to name the officers through whose hands any particular letter may have passed.
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Every application for missing letters, from whatever source received, must be numbered by the Chief Postmaster in consecutive
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NZ Gazette 1906, No 47
✨ LLM interpretation of page content
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Regulations for Private Letter-Bags and Receiving-Boxes
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🚂 Transport & CommunicationsPostal regulations, Private letter-bags, Receiving-boxes, Key management, Collection hours, Maintenance, Damage reporting, Missing letters, Parcels, Inquiry procedures