Jan. 8.] THE NEW ZEALAND GAZETTE. 23

Errors in lists.

121. Any error found in a list after its despatch must be at once reported to the Controller, Money-order Office, Wellington, but no adjustment may be made in a subsequent list without instructions from the Controller to do so.

Abstract of advice-lists to be furnished.

122. An abstract of advice-lists on Form Acct. No. 34 must be furnished monthly by each Chief Office, showing the totals, according to the advice-lists, of orders issued during the month on places abroad. The lists for each office must be entered in the order in which the relative countries appear in the table on page 48. The abstract must be forwarded to the Controller, Money-order Office, Wellington, with the Post Office Account for the last period of each month.

Advice-lists to be stamped on receipt.

123. Upon receipt of a list of money-orders issued in the United Kingdom an impression of the Chief Office date-stamp must be placed on the list and on each of the relative advices, and the advices must then be forwarded to the paying offices.

Advices of orders drawn in Australian States will not be accompanied by lists.

124. In the case of the Australian States a general list is sent direct to the Controller by the Chief Office of each State, and the advices will reach the Chief Offices unaccompanied by any list. Care must therefore be taken to see that they each bear an impression of the date-stamp of the Chief Office of the State in which they were issued. If they do not bear such impression, payment should be stopped, and the matter reported to the Controller, Money-order Office, Wellington.

Advices of orders drawn in United States, Canada, Hawaii, Fiji, and Samoa received from Exchange Office, Auckland. Of orders drawn in Cape Colony, Natal, Ceylon, Hongkong, Straits Settlements, and Transvaal from Exchange Office, Wellington.

125. Advices of orders drawn in the United States of America, Canada, Fiji, Samoa (Apia), and Hawaii will be forwarded to the paying offices by the Exchange Office at Auckland after they have been compared with the list which accompanies them and been date-stamped at that office. Similarly, in the case of orders drawn in the Cape Colony, Natal, Ceylon, Hongkong, Straits Settlements, and Transvaal for payment in New Zealand, the advices will be despatched to the paying offices from the Exchange Office at Wellington.

Orders advised as issued in Germany and India. New orders will be issued at Exchange Office, Wellington.

126. In the case of orders drawn in Germany and India for payment in New Zealand, new orders will be issued at the Exchange Office at Wellington from the particulars furnished in the lists received from those countries, a special money-order and advice form, bearing the imprint “Germany” or “India,” as the case may be, being used. The orders must be sent by the Exchange Office to the payee at the address given in the list, whilst the advices will be despatched to the paying offices in the usual manner. The numbers of the new orders issued must, in the case of Germany, be entered at the left-hand side of the column headed “Remarks,” and in the case of India in the column provided for the purpose.

Cash Account to be furnished.

127. At the close of business each day the Cash Account must be made up, checked with the cash, transcribed into the book supplied for the purpose, and forwarded to the Controller, Money-order Office, Wellington, with the statements of the transactions.

Summary of totals of Money-order Statements.

128. The totals of the Money-order Statements of each Chief Office must be entered, with those of its sub-offices, in a summary, showing the totals of the money-orders issued and paid in the relative postal district during the period for which it is furnished, the Chief Office transactions being shown in daily totals as well as in one general total for the period. This summary, with the relative statements and vouchers (other than the Chief Office ones, which are rendered daily), must be forwarded to the Controller, Money-order Office, Wellington, immediately after the receipt at the Chief Office of all the sub-office Money-order Statements. The sub-office entries on the summary must be arranged in alphabetical order.

Cash to be obtained by drafts on the Postmaster-General.

129. Cash required to meet payments on Post Office Account must be obtained by a draft on the Postmaster-General for the amount required, such draft to be countersigned by the officer appointed to do so, and the amount brought to charge as a remittance from the Postmaster-General. If, however,, the whole amount of the authorised advance has been obtained, and sufficient time has not elapsed to admit of the last draft being cleared by the Postmaster-General at Wellington, a telegram stating the additional sum required, countersigned as an ordinary draft, must be sent to the Controller, Money-order Office, Wellington.

Reserve balance.

130. Each Chief Postmaster is authorised to retain a fixed sum, called a “reserve balance,” for the payments on Post Office Account, and such sum should be kept in the bank with which for the time being the account of the Government of the Colony of New Zealand is kept (or at such other bank as may be specially directed by the Postmaster-General), in an Official Deposit Account to be opened under the designation of “The Chief Postmaster’s Deposit Account.”

Excess to be paid to the Post Office Account.

131. Whenever the balance in hand exceeds the amount of the reserve balance by one-third, the whole excess, consisting of a multiple of £10, must be paid to the Post Office Account. A report of the lodgment on Form Acct. No. 19 must be sent to the Controller, Money-order Office, Wellington, by the first mail despatched after the lodgment has been made; and a receipt, also on Form Acct. No. 19, must be taken from the bank and sent in with the Post-office Daily Cash Account in which credit for the amount is claimed.

Discrepancies in cash to be reported.

132. Every deficiency or surplus discovered in the cash, whether at a Chief Office or at one of its sub-offices, must be at once reported by the Chief Postmaster to the Controller, Money-order Office, Wellington, on Form P.O. No. 106.

Disposal of old books and forms.

The period of time for which the documents described hereunder are to be retained is as follows:—

133. Filled money-order journals . . . . 10 years.
     Money-order requisitions . . . . 3 ”
     Press copies of lists of money-orders . . 10 ”
     Statements rendered with accounts and copies thereof . . . . 10 ”
     Sub-office Post Office accounts . . . . 3 ”

(a.) After the expiration of the period named in each case the respective documents should be placed in bags, and then be dispatched to the Post and Telegraph Storekeeper, Wellington.

(b.) Each bag should bear a proper address, and also a serial number.

(c.) A memorandum of advice, giving particulars of the contents of the bags and the numbers thereof, should be posted to the Storekeeper as soon as the bags are despatched to that officer.

ALEX. WILLIS,
Clerk of the Executive Council.

Land taken for a Native School at Ramoto.

RANFURLY, Governor.

ORDER IN COUNCIL.

At the Government Buildings, at Wellington, this third day of December, 1902.

Present:

THE HONOURABLE W. C. WALKER PRESIDING IN COUNCIL.

WHEREAS the land mentioned in the Schedule hereto is required to be taken for a certain public work, to wit, a Native school:

And whereas it has been made a condition of the establishment of the said Native school that the site required therefor shall be a free gift from the Native owners to His Majesty the King, and the Native owners have agreed to such condition, and it has been made to appear that such agreement is sufficient for the purposes intended to be effected thereby:

And whereas by an order of the Native Land Court, made under the provisions of “The Native Land Court Act, 1886,” and its amendments, bearing date the twenty-first day of December, one thousand eight hundred and ninety-two, certain aboriginal natives, as in the said order mentioned, were declared to be the owners of the portion of the Taupara Block within which the said land is situated:

And whereas, as required by “The Public Works Act, 1894,” a map has been prepared showing accurately the position and extent of the said land, and such map is hereto attached:

Now, therefore, His Excellency the Governor of the Colony of New Zealand, in exercise and pursuance of the powers and authorities conferred by “The Public Works Act, 1894,” and “The Public Works Acts Amendment Act, 1900,” and acting by and with the advice and consent of the Executive Council of the said colony, doth hereby order and declare that the land shown upon the said map and described in the Schedule hereto is hereby taken for the purposes of the said Native school, and shall vest in His Majesty the