22
THE NEW ZEALAND GAZETTE.
[No. 1

be taken to see that the remittance-letter is properly secured
and safely despatched in the mail. The Postmaster will be
held responsible for any loss arising from negligence in
these respects, besides rendering himself liable to the usual
fines.

Receipt of remittances to be acknowledged.

104. A receipt for every remittance despatched to the
     Chief Postmaster should be furnished to the Postmaster
     by return of post. Should the acknowledgment not arrive in
     due course, the fact must be reported to the Chief Post-
     master at once.

Record must be kept of notes sent with remittance.

105. In order to facilitate subsequent inquiry respecting
     any remittance, a record should be kept of the numbers and
     other particulars of all bank-notes remitted, and a copy of
     the remittance-letter should be made and kept until the re-
     ceipt of the remittance is acknowledged.

SPECIAL INSTRUCTIONS TO CHIEF POSTMASTERS.

Foregoing instructions to be observed by Chief Offices.

106. The rules for the transaction of money-order busi-
     ness at sub-offices are to be observed at Chief Offices, as far
     as applicable.

Delay in sending in sub-office accounts to be reported.

107. Whenever a Sub-Postmaster fails to send in his ac-
     count by the first mail after the close of business on the
     last day of the period for which it is rendered, in accord-
     ance with Rule No. 91, an explanation of the failure must
     be promptly obtained on Form Acct. No. 35 and forwarded
     to the Controller.

Advices on places abroad.

108. The advices of money-orders issued at sub-offices for
     payment abroad must be stamped with the date of their
     receipt at the Chief Offices, to which they are required to be
     sent from the issuing offices. On the advices of the orders
     issued at the Chief Offices the stamp showing the date of
     issue is sufficient.

Advices of orders on places abroad to be entered on lists.

109. The advices of money-orders payable abroad, other
     than those payable in foreign countries and British colonies
     through the London Office, must be entered on and de-
     spatched with lists sent by the New Zealand Office of
     Exchange addressed to the Chief or Exchange Offices of the
     countries in or through the medium of which the relative
     orders are payable.

Must be numbered consecutively throughout the year. United
States lists.

(a.) The lists for each country must be numbered con-
secutively throughout the year, commencing with No. 1 at
the beginning of each year’s transactions, with the exception
of those for the United States of America, the new number
for which must commence with the first list prepared after
the despatch of the last June mail, and will therefore include
the balance of June orders not included in the lists de-
spatched by the previous mail.

Canadian lists.

(b.) For Canadian lists a new number must be commenced
each year with the first list containing July orders. Orders
must, as far as possible, be entered alphabetically as regards
the office of issue, and in numerical sequence for each of
those offices.

List-number must be entered on Money-order Issue Statement in
column headed “Entered.”

110. The number of the list on which the advice of each
     order payable abroad is entered must be written in the
     column headed “Entered,” against the entry of the order in
     the Money-order Issue Statement; and a mark, thus ×, in
     red ink must be placed in the same column against the entries
     of orders the advices of which are sent to the Exchange Office
     to be listed.

Through London orders.

111. The advices of money-orders issued on foreign coun-
     tries and British colonies for payment through the medium
     of the London Office must be entered on the advice-lists for
     London after the entries of the advices of orders payable in
     the United Kingdom, and under the heading “Through
     Money-orders,” to be written above the entries.

(a.) The advices for each country must be entered in a
group arranged in alphabetical order according to office of
issue, and in numerical sequence, and the amounts included
in the totals of the lists instead of separate totals being
made.

Name of country to be entered on list after name of office of pay-
ment.

(b.) The name of the country in which payment is to be
made should be entered immediately after that of the office
upon which the order is drawn, thus: “Paris, France,”
“Berne, Switzerland,” &c.

Advices of orders on United States and Canada.

112. On the advices of money-orders drawn on the United
     States and Canada the amount payable must be stated in
     United States and Canadian money at the Chief Offices
     where the orders are entered on the advice-lists. This
     amount must be shown at the right-hand top corner of each
     advice, immediately below the amount in figures, in the
     space within an impression, which must be affixed there, of
     the stamp indicating the currency.

To be entered on special form of list.

(a.) The advices are to be entered on the form of advice-
list (Form Acct. No. 176), and all the particulars given which
are required by the headings of the form, except the “Current
Number of International Order,” the column for which is
to be filled up in the Auckland Office only.

Particulars may be telegraphed for.

(b.) If any Postmaster should fail to give the required
particulars they should be obtained by telegraph, and the
irregularity reported.

Totals of each list despatched to be telegraphed to Auckland.

113. Immediately after the departure for Auckland of the
     mail to San Francisco a telegram on the form provided for
     the purpose (Acct. No. 310) must be sent to the Chief Post-
     master, Auckland, giving such particulars of the lists de-
     spatched to the United States and Canada as are indicated
     by the form. If no lists have been despatched a telegram
     to that effect should be sent. The lists must invariably be
     posted as soon as they are completed.

How lists for Cape Colony and other places should be dealt with.
Form of list to be used.

114. In the case of orders drawn on Cape Colony, Natal,
     Transvaal, Ceylon, Germany, Hongkong, India, and Straits
     Settlements, the advices must be transmitted by sub-offices
     to their respective Chief Offices, and by the latter to Wel-
     ington under cover addressed to the Chief Postmaster.
     They must in all cases bear an impression of the dated
     stamp of the Chief Office of the district in which they are
     issued, and are not to be entered upon any list. Upon
     receipt at Wellington the advices must be sorted into postal
     districts, arranged in alphabetical and numerical order, and
     entered upon lists for transmission to the countries upon
     which they are drawn. The form of list which should be
     used in each case is shown elsewhere.

Fiji and Samoa.

115. Advices of orders drawn on Fiji and Samoa must be
     transmitted by sub-offices to their respective Chief Offices,
     and by the latter to Auckland, addressed to the Chief Post-
     master. Upon receipt at Auckland they will be dealt with
     as directed in Rule No. 109.

Germany.

116. On the advices of orders drawn on Germany the
     amount payable must be stated, immediately below the
     amount in figures, in German money within an impression,
     which must be affixed there, of the stamp indicating the cur-
     rency. It is essential that the address of the payee in each
     case be given fully and precisely, as on it depends the deter-
     mination by the Munich Office of Exchange of the particular
     office at which the order shall be made payable. If an
     address is observed to be insufficient, either at the Chief
     Office of the district in which it was issued or at Wellington,
     an amplification thereof should be obtained—if necessary, by
     telegraph—and a special report made of the issuing officer’s
     neglect.

Hawaii.

117. The advices of orders drawn on Hawaii must be sent
     by sub-offices to their respective Chief Offices, and by the
     latter to the Exchange Office at Auckland, addressed to the
     Chief Postmaster. Upon receipt at Auckland they will be
     dealt with as directed in Rule No. 109.

Australian States.

118. The advices of money-orders drawn on the Australian
     States must be sent by sub-offices to their respective Chief
     Offices, there to be entered on lists for transmission to the
     Chief Office of the State within which they are payable.

Copies of lists to be sent to Controller.

(a.) Immediately after the despatch of the advice-lists,
exact copies thereof must be forwarded to the Controller,
Money-order Office, Wellington.

“Corrected” and “second” advices of orders drawn on places
abroad.

119. The “corrected” and “second” advices of orders
     drawn on places abroad must be entered on the advice-lists,
     but excluded from the totals, unless the original advices have
     not been entered on any former lists.

Applications for corrected advices to be sent to Controller.

120. All applications for corrected advices must be sent to
     the Controller with the next Post Office Account rendered
     after the applications are received.