192
THE NEW ZEALAND GAZETTE.
the cheque is to be issued are inserted, leaving only
the signature of the Postmaster to be added.
The cheques are to be numbered from No. 1 con-
secutively, and each year is to have its own set of
numbers.

Directions for Commissioner's Clerk.

LIFE INSURANCES.

When a proposal for Life Insurance is received in
the Commissioner's office, the clerk will enter it in
the Record Book of Proposals. Each proposal of
this book is numbered by the numbering machine,
and the number will be placed on the proposal itself,
and on all forms arising out of that proposal. The
proposals will be indexed alphabetically under the
names of the proposers.

Inquiries as to the Proposer's age, health, &c., if
not already made by the respective Postmaster, will
then be made on the proper forms. The date of
these inquiries and replies thereto will be noted in
the Record Book of Proposals from day to day.

The next step, if not already taken by the respec-
tive Postmaster, is to direct the Proposer to present
himself for examination by a medical man (Form ).
Letters should also be sent to the Referees (Form ).

If the proposal is accepted, the contract should be
drawn out, impressed with the Commissioner's seal,
and duly executed by the Commissioner. It is then
to be recorded in the Commissioner's office, and
entered in the alphabetical index to the surnames of
the persons insured.

The particulars of each contract are next entered
in the respective Provincial Record Book of Col-
lections, where will be shown the "Sub No." (or
Provincial number) of the contract, the "General
No.," and the sum to be collected at each period
by the respective Postmasters.

The next step will be the entry of each contract in
the Insurance Ledger. After the accounts of the
month are all entered, a summary of each Ledger
should be prepared (Appendix IV.), showing the
general and sub-number of each Policy, the sums
insured, and Premiums received during the month.

The clerk will send to the Inspector a memorandum,
showing the number and total amount of Premiums
paid at each head office, so as to exhibit the totals
for all the head offices in the Colony. The Inspector
will compare these totals with the monthly abstract
of Money Order accounts; and if they agree, the
memorandum should be returned to the Commis-
sioner's office, certified correct.

The warrants are to be prepared by the Com-
missioner's clerk, and are to be entered in the
Register of Warrants (Form A., 15).

On the receipt of the schedules of sums received
and sums paid, from the Inspector, the Commis-
sioner's clerk will post the amounts of Premiums
received to the respective accounts in the Insurance
Ledgers, and will write "Default" in the Ledger in
those cases in which the Premiums have not been
paid, and will enter the date of default in the Pro-
posal Book, the reference to which will be found
in the Index to Numbers of Policies and Names
of Insured Persons.

In respect of the payments, the clerk will mark
off the warrants, and enter the amounts in the
respective Ledger accounts, and then file the war-
rants in numerical order.

ANNUITIES.

When a proposal for the purchase of an Annuity
is received, the same steps will be taken as directed
for Life Insurances.

The contracts having been duly executed, are
entered in the Index to Numbers of Contracts and
Annuitants' Names, numbered and entered in Alpha-
betical Index, as fully described in the foregoing
Instructions for Insurances of Lives.

The particulars of each contract will next be
entered in the Ledger for Annuities in course of
Purchase. A separate Ledger will be kept for
Annuities in course of Payment. The accounts in
these ledgers will be kept provincially.

The schedules for collection will be in form

In other respects the same course will be adopted
as that fully described under Life Insurances.

The clerk will prepare for the Commissioner's
signature the warrant for each payment authorized
to be made; and the Postmaster by whom the
warrant is to be paid will be duly advised thereof.

The clerk will enter the warrants in numerical
order, in a Register of Warrants, where provision is
made for marking off each payment. (Form B. 9.)

In all cases in which Premiums are to be collected
at a sub-office, the head office will be informed in
the schedule of moneys to be received.

New contracts sent with the schedule for delivery
are marked x in the proper column of the schedule.

In respect of Annuities in course of payment, as
soon as a contract becomes a claim, the clerk should
close the account in the Ledger of Annuities in
Course of Purchase, and make an entry showing that
the contract has become a claim, and that the
account has been transferred to the Ledger of An-
nuities in Course of Payment.

The fact of a contract having become a claim
should be entered in the Record of Annuities to be
Paid by Contractors. (Form B. 9.) The object of
this entry is to enable the clerk to prepare before-
hand the necessary warrants for payment to Annui-
tants at the proper time.

An entry of the issue of a warrant must be
made in the Registry of Warrants (Government
Annuities).

The warrants should be sent at the proper time
by post to the Annuitant's address, together with a
form of Life Certificate, to which he must obtain the
necessary signature.

When the schedules of sums received and sums
paid are received from the Inspector, the clerk will
determine whether the unissued contracts have been
returned with the accounts, in which case they will
be ticked off in the schedules, and the word "Re-
turned" written in lieu of the Contractor's signature.

The sums received by the Postmasters should be
entered in the Ledger, and defaulter's accounts
closed.

The warrants paid should be ticked off as paid in
the Register of Warrants, and the amounts entered
into the respective Ledger accounts. The warrants
should then be put away in numerical order, with
the respective Life Certificates attached.

If a Contractor changes the Post Office at which
payments are made, either to him or by him, the
change must be entered in the Records of Collections,
and in the Record of Annuities to be paid by Post-
masters, as the case may require.

If the change is from one district to another, the
account of the contract should be struck out of the
Record of Collections to be made at the office at
which payment is to cease, and it should be entered
in the Record of Collections of the office at which
the future payments are to be made, and the sub-
number should be changed to the first open number
of the series of sub-numbers belonging to the head
office of the district where the future payments are
to be made.

—

To the BANK of NEW ZEALAND, Wellington, —

The Postmasters named in the following Schedule are author-
ized to issue cheques on your Bank for the sums set opposite
their respective names, and you are hereby authorized to honor