NEW ZEALAND GAZETTE, No. 9 — 30 JANUARY 2017

3.12.3 The minutes and proceedings of every meeting shall be circulated to members and considered at the next meeting, and if approved by that meeting or when amended as directed by that meeting, shall be signed by the chairperson.

No Discussion on Minutes

3.12.4 The only topic involving the minutes that may be discussed at a subsequent meeting, is their correctness and accuracy.

Minutes of Last Meeting Before Election

3.12.4 The Chief Executive and the relevant chairperson must authenticate the minutes of the last meeting of the council and its committees before the next election of members.

Minute Book Inspection

3.12.5 The minute books in hard copy, of the council or its committees, must be kept by the Chief Executive, and be open for inspection in accordance with the Local Government Official Information and Meetings Act 1987.

[s. 51, LGOIMA]

3.12.6 The approved meeting minutes are to be published on Fish & Game’s website.

Inspection of Public Excluded Matters

3.12.7 The Chief Executive must consider any request for the minutes of a meeting or part thereof from which the public was excluded as a request for official information in terms of the Local Government Official Information and Meetings Act 1987.

[s. 51(3)(b), LGOIMA]

3.13 Public Access to Information

Public Availability of the Agenda

3.13.1 All information provided to members at council and committee meetings must be available to the public and news media unless an item included in the agenda refers to a matter reasonably expected to be discussed with the public excluded.

[s. 5 & 49, LGOIMA]

Public Inspection of Agenda

3.13.2 Any member of the public may, without payment of a fee, inspect, during normal office hours, within a period of at least two working days before every meeting, all agendas and associated reports circulated to members of the council and relating to that meeting.

[s. 46A(1), LGOIMA]

3.13.3 The agenda shall be:

a. available for inspection at the office of the council; and

b. accompanied by either:

i. the associated reports; or

ii. a notice specifying the places at which the associated reports may be inspected.

[s.46A(2), LGOIMA]

Information From an Extraordinary Meeting

3.13.4 Where a meeting is an extraordinary meeting the agenda and any associated reports shall be made available as soon as is reasonable in the circumstances.

[s. 46A(6), LGOIMA]

Release of Information From Public Excluded Session

3.13.5 A council may provide for the release to the public of information which has been considered during the public excluded part of a meeting.

3.13.6 Each public excluded meeting shall consider what, if any, information will be released to the public. In addition, the Chief Executive may release, at his or her discretion, any information which has been considered by the council or any committee with the public excluded.

Chief Executive to Decide on Supply of Information

3.13.7 Public excluded information required by members in the performance of their particular duties as members shall be supplied to them by the Chief Executive. Where the Chief Executive is uncertain that public excluded information should be supplied in any particular case, the matter shall be referred to the chairperson for

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