NEW ZEALAND GAZETTE, No. 9 — 30 JANUARY 2017

Requirement to Give Notice of Motion for Revocation or Alteration

3.9.3 A member must give notice to the Chief Executive at least ten working days before the meeting at which it is proposed to consider such a motion and is to be signed by not less than one third of the members of the council, including vacancies.

3.9.4 Once the motion is received the Chief Executive must give members notice in writing of the intended motion at least eight clear working days’ notice of the date of the meeting at which it will be considered.

3.9.5 If the notice of motion is considered and rejected, no similar notice of motion which, in the opinion of the chairperson, is substantially the same in purpose and effect may be accepted within the next six months.

Restrictions on Actions Under the Affected Resolution

3.9.6 Where a member has given a notice of motion to revoke or alter a previous resolution, no irreversible action may be taken under the resolution in question until the proposed notice of motion has been dealt with.

3.9.7 Exceptions are where, in the opinion of the chairperson:

a. the practical effect of delaying actions under the resolution would be the same as if the resolution had been revoked; or

b. by reason of repetitive notices, the effect of the notice is an attempt by a minority to frustrate the will of the council or the committee that made the previous resolution.

3.9.8 In either of these situations, action may be taken under the resolution as though no notice of motion had been given to the Chief Executive.

Revocation or Alteration by Resolution at Same Meeting

3.9.9 A meeting may revoke or alter a previous resolution made at the same meeting where, during the course of the meeting, it receives fresh facts or information concerning the resolution. In this situation, 75% of the members present and voting must agree to the revocation or alteration.

Revocation or Alteration by Recommendation in Report

3.9.10 The council or one of its committees may, on a recommendation in a report by the chairperson or Chief Executive, or the report of any committee or subcommittee, revoke or alter all or part of a resolution passed by a previous meeting. The Chief Executive must give at least eight clear working days’ notice of any meeting that will consider such a proposal, accompanied by details of the proposal.

3.10 Questions

Members to Try and Obtain Information Beforehand

3.10.1 Before putting a question to a council meeting, a member shall, in the first instance, endeavour to obtain the relevant information from the appropriate council officer or the chairperson of the committee concerned. In the event of the information sought not being forthcoming, or the member not being satisfied with the answer, the member then has the right to raise the matter by way of a question at an ordinary meeting of the council.

Question Time at Meeting

3.10.2 Any member of the council may at any ordinary meeting of the council, at the appointed time, put a question to the chairperson, or through the chairperson of the council, or to the chairperson of a committee, or to any officer of the council concerning any matter relevant to the role or functions of the council or any matter that does not appear on the agenda, nor arises from any report or recommendation submitted to that meeting.

Questions May be Deferred

3.10.3 If an answer to the question cannot be given at that meeting it shall, at the discretion of the chairperson, be placed on the order paper for the next council meeting.

Questions to Officers During Debate

3.10.4 In the course of any debate at any council meeting, any members may, at the chairperson’s discretion, ask any question of the relevant officer on any matter under debate. Such questions shall be directed through the chair.

3.11 Deputations/Public Forum

Subject Matter and Names of Deputations to be Provided in Advance

3.11.1 Deputations may be received by the council (or any of its committees) or public forum held before a committee provided, in the case of deputations, that a written application setting out the subject matter and names of speaking members of the deputation has been lodged with the Chief Executive at least three days before the date of the meeting concerned (unless waived under standing orders) and has been subsequently approved by the chairperson.