NEW ZEALAND GAZETTE, No. 9 — 30 JANUARY 2017

[s. 46(3) & (4), LGOIMA]

Extraordinary Business

2.3.20 A council must, as soon as practicable, publicly notify any resolution passed at an extraordinary meeting of the council unless the:

a. resolution was passed at a meeting or part of a meeting from which the public was excluded; or

b. extraordinary meeting was publicly notified at least five working days before the day on which the meeting was held.

[s. 51A, LGOIMA]

Chief Executive May Make Other Arrangements

2.3.21 The Chief Executive is to make any other arrangement for the notification of meetings, including extraordinary meetings, as the council may from time to time determine.

[s. 46(5), LGOIMA]

Meetings Not Invalid

2.3.22 The failure to notify a public meeting under these standing orders does not make that meeting invalid.

2.3.23 Where a council becomes aware that a meeting has not been publicly notified in accordance with these standing orders, the council shall, as soon as practicable, give public notice that the meeting was not notified, the general nature of the business transacted and the reasons why the meeting was not notified.

[s. 46(5) & (6), LGOIMA]

2.4 Qualified Privilege

Qualified Privilege Relating to Agenda and Minutes

2.4.1 Where any meeting of the council or committee is open to the public during the proceedings or any part thereof, and a member of the public is supplied with a copy of the agenda for the meeting or any part of the minutes of that meeting are provided, the publication of any defamatory matter included in the agenda or in the minutes is privileged unless the publication is proved to have been made with ill will or taking improper advantage of the publication.

[s. 52, LGOIMA]

Qualified Privilege Relating to Oral Statements

2.4.2 Any oral statement made at any meeting of the council or committee in accordance with the rules that have been adopted by the council for the guidance and order of its proceedings is privileged, unless the statement is proved to have been made with ill will or taking improper advantage of the publication.

[s. 53, LGOIMA]

Qualified Privilege Additional to Any Other Provisions

2.4.3 The privilege conferred by these standing orders is in addition to, and not in substitution for, or derogation of any other privilege, whether absolute or qualified, that applies, by virtue of any other enactment or rule of law, to the proceedings of any meeting of council or committee.

[s. 53, LGOIMA]

2.5 Use of Recording Device

2.5.1 No member may use, or be associated with the use of, a recording or transmitting device without the knowledge of the meeting and the consent of the chairperson.

2.6 Electronic Attendance

Request to Attend by Electronic Link

2.6.1 Where possible, a member will give the chairperson of the Fish and Game Council or its committees and the Chief Executive at least two working days' written notice where they want to attend a meeting by electronic link. Where, because of illness or emergency, this is not possible, the member may give less notice.

2.6.2 Where such a request is made, the Chief Executive must take reasonable steps to enable the member to attend by electronic link. However, the council has no obligation to make the technology for an electronic link available.

2.6.3 If the member’s request cannot be accommodated, or there is a technological issue with the link, this will not invalidate any acts or proceedings of the Fish and Game Council or its committees.

Chairperson’s Duties

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