✨ Fish and Game Council Meeting Rules
NEW ZEALAND GAZETTE, No. 9 — 30 JANUARY 2017
schedule of the amendment.
Non-receipt of Notice
2.1.4 Where a member did not receive notice of a meeting, or did not receive it in good time, the meeting is not invalid, unless the person responsible for giving notice is proved to have acted in bad faith or without reasonable care and the member concerned did not attend the meeting.
2.1.5 A member may waive the need to be given notice of a meeting.
2.2 Meeting Cancellations
2.2.1 The chairperson of a scheduled meeting may cancel the meeting, if the chairperson, in consultation with the Chief Executive, considers this is necessary.
2.2.2 The Chief Executive must make a reasonable effort to notify members and the public as soon as practicable of the cancellation, and the reasons for it.
2.3 Agenda
Preparation of the Agenda
2.3.1 The Chief Executive, in consultation with the chairperson, is to prepare for each meeting an agenda listing and attaching information on the items of business to be brought before the meeting so far as is known.
2.3.2 The Chief Executive must send the agenda to every member at least eight clear working days before the day of the meeting, except where the meeting is an extraordinary meeting. The Chief Executive may send the agenda, and other materials relating to the meeting or other council business, to members by electronic means.
2.3.3 All meeting agendas are to be published on the Fish & Game website along with the notification of council meetings with commencement time and venue to be available prior to each meeting.
Requests for Agenda Reports
2.3.4 Requests for new agenda reports must be made by a resolution of the Fish and Game Council or the appropriate committee.
2.3.5 The Chief Executive may delay commissioning any reports that would involve significant cost or are beyond the scope of the committee. Instead, the Chief Executive will report back to the next meeting of the Fish and Game Council or its committee with an estimate of the cost involved and seek a direction on whether the report should still be prepared.
Order of Business
2.3.6 A meeting will deal with business in the order given on the agenda, unless the meeting or the chairperson decides to give precedence to any business.
2.3.7 Committees do not have a default order of business.
2.3.8 The usual order of business for ordinary meetings of the Fish and Game Council is as set out below:
Open section
a. Apologies
b. Declarations of interest
c. Confirmation of minutes
d. Public input
e. Notices of motion
f. Reports of committees
g. Reports of the Chief Executive and staff
h. Chairperson and councillors’ reports (information)
i. Consideration of extraordinary business items
Public excluded section
a. Reports of committees
b. Reports of the Chief Executive and staff
c. Chairperson and councillors’ reports (information)
2.3.9 Where there are no items of business for a particular category given in the order, it does not need to appear on the agenda. The order of business for an extraordinary meeting should be limited to items that are relevant to
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NZ Gazette 2017, No 9
✨ LLM interpretation of page content
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Standing Orders for Rules for the Conduct of Meetings
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🏛️ Governance & Central Administration30 January 2017
Standing Orders, Meeting Conduct, Fish and Game Council, Conflict of Interest, Apologies, Agenda, Meeting Cancellations, Order of Business