NEW ZEALAND GAZETTE, No. 63 — 14 JULY 2016

a. any communications which have no identifier other than the NZBN entity’s name; and

b. the agency considers that having no identifier other than the NZBN entity’s name in the communication is consistent with good administrative practice.

Commentary: This requirement does not apply to generic mass communications that are sent from the agency to a group or groups of NZBN entities.

7. When changing its system or systems, the agency must consider phasing out identifiers that identify a legal entity (other than the NZBN entity’s name) and replacing them with the NZBN.

Commentary: This requirement does not apply to identifiers that are nominated by the NZBN entity itself, for example, agencies are not expected to replace usernames used to access online services. However, consideration should be given to allowing an NZBN entity to use their NZBN as their self-nominated identifier.

This requirement does not apply in respect of identifiers that are established or required by agreement with an international jurisdiction if the international jurisdiction does not or will not recognise the NZBN in the context in which the identifier is used.

8. Where an agency is uncertain or does not believe that this direction applies to a system or identifier, the agency must consult with the Registrar and give serious consideration to any advice of the Registrar in that respect.

9. The agency must provide the Registrar all reasonable assistance the Registrar requires to perform the Registrar’s function of monitoring the State sector’s implementation of the NZBN.

10. The agency must report on its progress implementing the requirements of this direction in its annual report required under section 150 of the Crown Entities Act 2004 or, in respect of Crown Research Institutes, section 17 of the Crown Research Institutes Act 1992.

Dated at Wellington this 10th day of May 2016.

HON PAULA BENNETT, Minister of State Services.

HON BILL ENGLISH, Minister of Finance.

Schedule

1. Each agency subject to this direction has been allocated to one of four tiers in the table below which sets out whether the agency must give effect or have regard to a requirement.
   In the table:

E means “to give effect”; and

R means “to have regard”

2. Tier One agencies must give effect to requirement 1:

   1. in respect of key business customer-facing systems, by 31 December 2017; and
   2. in respect of procurement systems, by 31 December 2018.

3. Tier Two agencies must give effect to requirement 1 by 31 December 2018.

4. Tier Three agencies must have regard to requirement 1 by 31 December 2018 and ongoing after that if not implemented.

5. Tier One agencies must give effect to requirements 2–6 by 31 December 2020.

6. Tiers Two, Three and Four agencies must have regard to requirements 2–6 by 31 December 2020 and ongoing after that if not implemented.

7. The requirement for Tiers One, Two and Three agencies to give effect to, and for Tier Four to have regard to, requirements 7–9 is ongoing from the date of this direction and applies as relevant, ie when the agency changes a system or when assistance is sought by the Registrar.

8. The requirement for Tiers One, Two and Three agencies to give effect to, and for Tier Four to have regard to, requirement 10 commences with the annual report due in 2016 and is ongoing thereafter.

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