New Zealand Gazette – 2012 – No. 62

Page 1783

✨ Dairy Industry Regulations Compliance Procedures

LIC’s Procedures for Complying With Regulation 25

Publication pursuant to Regulation 26(1)(b) of the
Dairy Industry (Herd Testing and New Zealand Dairy Core Database) Regulations 2001 –
Procedures for complying with Regulation 25, in the event an Applicant does not wish to waive confidentiality
pursuant to Regulation 25(3)

LIC will appoint an employee, who is solely involved in the operation of the Database,
to be LIC’s Database Application Administrator (DAA). The DAA will be LIC’s
representative in respect of receiving all applications made to the Panel and all
decisions made by the Panel, where LIC has an obligation under Regulation 25(1)
(where confidentiality has not been waived).

At the time of publication, the DAA is Gerry Sturkenboom, LIC’s Computer Services
Group, Service Delivery Manager.

The DAA will identify any information comprising:

(a) information contained in an application to the Panel in relation to the supply
of data;

(b) information that an application has been made;

(c) information that any data in the core database has been made available as
a result of an application;
the “Restricted Information”.

The DAA will maintain strict confidentiality in respect of the Restricted Information by
not disclosing any Restricted Information to any person within LIC who is involved in
any activity of LIC other than operation of the database of which the core database
forms a part.

The DAA will ensure strict confidentiality and maintain any Restricted Information by:

Storing all electronically held information which may contain Restricted
Information in a separate and secure network location.
Keeping all hard copy held information which may contain Restricted
Information in a locked cabinet.
Ensuring that the location of any documents containing Restricted
Information is known at all times.
Marking any document containing Restricted Information as "confidential".
Ensuring any funds from an Applicant are received by way of bank
cheque (so as to not to disclose any Restricted Information to LIC’s
accounts department). The DAA will provide the Applicant with a GST
invoice from a GST invoice book to be held in a locked cabinet.
Co-ordinating the extraction of the core data from the core database,
through the use of other personnel who are solely involved in the operation
of the Database.