11 OCTOBER 2007

NEW ZEALAND GAZETTE, No. 110

2903

as a member for a term of three years commencing on
8 October 2007 and expiring on 7 October 2010; and

Richard John Bentley
David John Bull
Linda Susan Constable

as members for a term of three years commencing on
10 November 2007 and expiring on 9 November 2010.
Dated at Wellington this 25th day of September 2007.
HON. DAVID PARKER, Minister of Energy.
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Education

Education Act 1989

Notice of Direction to Appoint a Limited Statutory Manager for the Board of Trustees of Whanganui Awa School (559)

Pursuant to section 78M of the Education Act 1989, I direct the Secretary for Education to appoint a limited statutory manager for the Whanganui Awa School Board of Trustees because of the risks to the operation of the school, the welfare and the educational performance of its students.

The following functions, powers and duties of the board are to be vested in a limited statutory manager:

• All functions, powers and duties of the board as an employer (whether statutory or otherwise);
• all functions, powers and duties of the board to manage communications and relationships within the school and between the school and its community (whether statutory or otherwise); and
• board organisation and management.

A limited statutory manager may also advise the board on the following:

• Planning, reporting and budgeting centred on student learning outcomes.

This notice takes effect the day after the date of publication.
Dated at Wellington this 7th day of October 2007.
STEVE MAHAREY, Minister of Education.
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Rules for Student Enrolment Records

Under section 77A(3) of the Education Act 1989, I make the following rules.

Definitions

In these rules, unless the context otherwise requires:

“Authorised user” means a person who has completed a user authorisation form and who has been provided with access to ENROL by the Ministry.

“ENROL” means the enrolment management system established by the Ministry to provide a central enrolment record for all school students. The system is accessed at www.leadspace.govt.nz.

“Ministry” means the Ministry of Education.

“Parent” means a person who is a student’s mother, father, or guardian.

“Principal” means the principal of a registered school.

“Student” means a person enrolled in a registered school as a student, whether as a domestic student or an international student.

“Task” means an action, which has been initiated by ENROL, that a school must complete.

Rule 1 – Enrolling a student

When enrolling a student, every principal must ensure that:

a. ENROL is checked to confirm whether an enrolment record already exists for the student when a student, whether domestic or international, enrols in a school (Rule 2 explains when a new record will be required);

b. ENROL is updated within 5 school days of the student being confirmed as attending the school. A student is not officially enrolled at the school unless indicated as such within ENROL;

c. where a student, who is not a New Zealand citizen, Australian citizen or New Zealand resident, transfers to another school, ENROL is updated with:

• the criteria used to confirm the student’s eligibility status, eg New Zealand citizen, New Zealand resident, dependant of a person holding a valid work permit;
• the type of verification document used to verify the eligibility status and the serial number; and
• the student’s country of citizenship;

d. a student’s eligibility status in ENROL is updated where the student’s domestic eligibility status has changed (please refer to Circular 2007/1 Updated – Eligibility for enrolment in New Zealand schools);

e. where a student wishes to be enrolled under an alternative name, that name must be entered in the “Aliases” field on the same enrolment record as the student’s legal name;

f. he or she liaises with the principal of the other school where there is a conflict over the enrolment of a student, ie when one school is enrolling a student who has been confirmed as still enrolled at and attending another school; and

g. he or she confirms with the parent that, if the “Keep Information Private” checkbox is activated, this requirement should continue (Rule 5(i) explains when this checkbox should be used). If the principal clears this checkbox, then he or she must be satisfied that appropriate authorisation has been given to remove the checkbox.

Rule 2 – Creating records in ENROL

Schools must only create new ENROL records for:

• new entrants;
• international students entering a New Zealand school for the first time; and
• students who are returning to the New Zealand school system from overseas who have not previously attended a New Zealand school since ENROL has been in use;

When creating a record in ENROL, every principal must ensure that:

a. the student does not have an existing record by searching using the “Find a student” function, remembering to set the “Not at my school option” (if unsure please call the Ministry’s Contact Centre); and

b. all the mandatory fields in the new record are completed.

Rule 3 – Withdrawing students

Every principal must ensure that:

a. a student’s record in ENROL is updated within 5 school days of their last day of attendance with the student’s departure information;

b. ENROL is updated with the appropriate leaving reason(s), teaching and learning note(s) where necessary, and the correct last day of attendance when: