3 AUGUST 2006

NEW ZEALAND GAZETTE, No. 91

60. The Board may investigate any alleged or apparent
    irregularity or unconstitutional act of any Branch,
    Committee or Task Force of which it becomes aware.
    If the Board is satisfied that a breach of any Code,
    By-Law or rule of The AusIMM has been committed,
    the Board shall notify the offending body to that effect,
    and may dissolve the Committee or Task Force and
    appoint another Committee to carry out the duties.

61. The Board shall, if requested, contribute from its funds
    to the expenses of any Branch, Society or group of
    members where the interests of The AusIMM are
    furthered by the contribution.

BALLOTING

62. The election of Directors shall be decided by postal
    ballot of all members entitled to vote. Information
    concerning the candidates together with a ballot paper
    shall be posted to each such member at the address
    currently included in the Register.
    Any ballot paper received after forty (40) days from the
    date of posting from The AusIMM shall be deemed to be
    invalid. All ballot papers received within forty (40) days
    shall be opened and examined by two independent
    Electoral Officers appointed by the Board who shall
    report the results to the Board. If a candidate for a
    Director vacancy so requests, a scrutineer may be
    present, subject to that scrutineer maintaining the
    confidentiality of the ballot. The Electoral Officers shall
    deliver the result to the Chief Executive Officer and
    destroy the ballot papers.

The names of all candidates for election to the
Board shall be listed on the ballot paper in random lot.
A voter shall mark with an "X" the box against the
name of each candidate the voter wishes to see elected,
the number of boxes marked not to exceed the number
of vacancies. The vote will not be deemed invalid if the
voter marks a lesser number of boxes than the number
of vacancies.

Accompanying each ballot paper shall be full and
complete instructions on how the ballot paper should be
completed to ensure the vote is valid.

63. The Board may authorise a ballot on any matter, which
    in the opinion of the Board affects the welfare or policy
    of The AusIMM. Such a ballot may be either postal or
    electronic, or a combination of both, provided that all
    eligible members have an opportunity to vote. For any
    such ballot, the Board shall prepare and make available
    to all members eligible to vote, a statement setting out
    the reasons for the proposition and the arguments for and
    against, and this statement will be forwarded to members
    together with a ballot paper.

All ballots shall be in the prescribed form approved by
the Board and shall be completed in accordance with
guidelines set out by the Board. Any completed ballot
paper which does not comply with the approved
guidelines shall be deemed invalid.

In voting for proposals, the ballot paper shall contain
the questions to be decided together with boxes for the
words "Yes" and "No". The voter shall mark the preferred
box with an "X" otherwise the vote is invalid.
Accompanying each ballot shall be full and complete
instructions on how the ballot should be completed to
ensure the vote is valid.

64. The candidates elected or questions decided shall be
    those receiving the greatest number of votes.

65. Members shall be advised of the result of a ballot within
    forty (40) days of the report of the result to the Board.

MEETINGS

66. NOTICES OF MEETINGS. There shall be in the course
    of the year:

(a) An Annual Meeting of The AusIMM; and
(b) At least one Meeting of Congress.

At least thirty (30) days’ notice of Annual and Congress
Meetings shall be sent to members. The non-receipt of a
notice by any of the members of the meeting shall not
invalidate any resolution passed by such meeting.

67. ANNUAL MEETINGS. The Annual Meeting of The
    AusIMM shall be held in the first six months of each
    year. The Meeting shall be for the purpose of receiving
    and considering the report of the Board and the certified
    statement of accounts to the end of the preceding year,
    and for any other business dealing with the affairs of The
    AusIMM. The quorum for an Annual Meeting shall be
    twenty (20) members who are eligible to vote, present in
    person.

68. CONGRESS MEETINGS. Meetings of Congress may
    be called by either:

(a) the Board; or
(b) a simple majority of those members of Congress
who are not Directors.

The quorum for a Congress Meeting shall be eight
members of Congress who are not Directors.

69. EXTRAORDINARY GENERAL MEETING. The
    Board or Congress may at any time call an Extraordinary
    General Meeting for a specific purpose relative to the
    concerns of The AusIMM; and the Board shall be bound
    to do so within sixty (60) days of the receipt by The
    AusIMM of a requisition in writing from not fewer than
    twenty-five (25) members who are eligible to vote. This
    requisition shall specify the nature of the business to be
    transacted. Notice of an Extraordinary General Meeting
    shall be posted or transmitted electronically to all
    members entitled to vote at least forty (40) days before
    the date on which it is to be held, together with a form of
    proxy for each such member to sign. The notice shall
    state the business for which the meeting is called, and no
    other business shall be transacted at such Meeting.

(a) Twenty (20) members eligible to vote, present in
person shall constitute a quorum; and in the event of
a quorum not being present within thirty (30)
minutes of time advised for the Meeting, the
Meeting shall be adjourned for one week at a time
and place to be determined at the Meeting, when the
eligible members present, whatever their number,
shall constitute a quorum.

(b) Any proposal moved at an Extraordinary General
Meeting shall be decided by the vote of those
present in person or by proxy. However a proposal
may be decided by a ballot of members eligible to
vote if the Board so resolves or if twenty-five
members present at the meeting so determine.

(c) If a vote by ballot is required in accordance with
paragraph (b) of this By-Law, the Extraordinary
General Meeting shall be adjourned for at least sixty
(60) days. The AusIMM shall send a notice of
the adjourned Meeting, containing particulars of the
proposals to be decided, and a voting paper, to all
members eligible to vote at least forty (40)
days before the date of the adjourned Meeting.
A member, desiring to vote, shall record the vote
on the voting paper and return it to The AusIMM.
At the adjourned Extraordinary General Meeting
the voting papers received by The AusIMM shall be

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