NEW ZEALAND GAZETTE

No. 171

Departmental Notices

Agriculture

Agricultural and Pastoral Societies Act 1908

Whangarei Agricultural and Pastoral Society:

Amendment of Bylaws Notice No. 1026

Being satisfied that it has been duly made by the Whangarei Agricultural and Pastoral Society and approved by the Governor-General, pursuant to section 11 (3) of the Agricultural and Pastoral Societies Act 1908, I hereby publish the following amendment of the bylaws of the society:

The revocation of the previous bylaws of the Whangarei Agricultural and Pastoral Society and their replacement by the following bylaws:

Whangarei Agricultural and Pastoral Society (Incorporated)

Rules

1. Names and Objects
The society shall be called the Whangarei Agricultural and Pastoral Society (Incorporated) and shall be for the promotion of agricultural and pastoral interests, and of industries connected with agriculture generally. It shall hereinafter be referred to as “the society”.

2. Constitution
The society shall consist of all persons who have been duly elected members, and who have not subsequently ceased to be members.

3. Election of Members
Persons wishing to become members of the society, may be proposed and seconded by members of the society on the appropriate members application form and the proposed member will be elected or rejected by a vote of the majority of members present at any general or executive committee meeting. Every member duly elected shall continue as a member and shall pay or be liable to pay an annual subscription set by any general meeting until notice in writing of intention to resign from membership has been given. Membership will cease if the membership subscription remains unpaid for 6 months from the commencement of the new financial year.

Life members shall be elected in the same manner as members.

Honorary life membership shall be awarded at the discretion of the executive committee.

Annual subscriptions and life membership subscriptions will be set from time to time by the membership at a general meeting.

4. Financial Year
The financial year shall close on the last day of March in each year, and annual subscriptions shall become due on the 1st day of April in each year.

5. Voters must be Qualified
Any member whose annual subscription is unpaid for more than 6 months shall not be allowed to vote at any meeting of the society. New members must have paid their first subscription before they are entitled to vote.

6. Decision by Vote
All questions not carried unanimously shall be decided by a majority of votes, and the mode of voting may be by show of hands or otherwise.

7. Election of Officers
The officers of the society shall consist of: 1 patron, 1 president, 1 vice-president, the immediate past-president, 1 treasurer and 4 executive committee members; all of whom shall be elected at the annual general meeting of the society by ballot if necessary and shall hold office for a 2-year period or until the election of their successor.

In the event of a vacancy occurring in the above offices by resignation, death or otherwise, such vacancy may be filled by the executive committee. Any person so elected shall only retain office so long as the retiring member would have retained the same if no vacancy had occurred.

Two executive committee members shall retire annually by rotation.

Any member must have served as an executive committee member for at least 3 years before being eligible for nomination and as president.

The patron shall have full voting rights.

A summer show committee will also be elected at the annual general meeting which shall consist of representatives as follows: 3 dairy breed, 1 beef, 1 sheep, 2 horse and up to 2 others. The chairperson to be elected by the committee at its first meeting following the annual general meeting.

All the society’s executive committee members will be ex officio to the summer show committee.

8. Election of Auditor
A public accountant shall be appointed at the annual general meeting of the society as the society’s auditor. Should the meeting fail to appoint an auditor the executive committee shall appoint one.

9. Annual Report and Balance Sheet
The executive director and treasurer shall make out a detailed account of the income and expenditure of the society, and of the state of the funds of the society as at the 31st day of March in each year, and the executive committee shall, at a meeting prior to the annual general meeting, have laid before it the treasurer’s accounts, as audited, and the president shall prepare a report of the proceedings of the society during the past year, which shall be submitted to the annual general meeting of members, and the treasurer shall produce the said accounts at the annual general meeting for the consideration of members.

A printed copy of the treasurer’s accounts, together with the president’s report of the proceedings, shall be forwarded to each member, 14 clear days before the annual general meeting.

10. Annual General Meeting
There shall be an annual general meeting of the members of the society held on any suitable day prior to 30 September in each year or at such later date as the executive committee may determine in each year, and the date of such meeting shall be notified in writing to members at least 14 days prior to the date of the meeting.

11. Special General Meetings
The executive committee may at any time call a special general meeting on giving fourteen (14) days prior notice in