NEW ZEALAND GAZETTE

No. 120

2356

Date

Dear

ENTERPRISE GROWTH DEVELOPMENT SCHEME REGISTRATION NUMBER:

I am pleased to inform you that the Board has approved an EGDS grant of $__ to assist ___.

QUALIFYING COSTS

The qualifying costs of the grant are as follows:

etc

CONDITIONS OF GRANT

The scheme has nine standards conditions:

1. The applicant has 20 working days, from the date of this letter, ie __ to accept the grant on the conditions it is offered. If your written acceptance is not received within this period the offer of the grant will lapse.

2. The grant must be uplifted by __ or it will lapse on that date. A written request for a time extension can be considered if this is received by the Board before the grant lapse date.

3. Retrospective claims cannot be accepted. Costs incurred prior to __ are not eligible for reimbursement; you cannot therefore claim such costs against the grant.

4. No other government funds can be used for the balance of the costs funded under EGDS. Other government funds can only be used for costs not covered by this grant, ie you receive funds from another government scheme for the activity as long as the costs covered by it are different to those covered by the EGDS Grant.

5. The grant is only paid for approved costs on the basis of original invoices matched to original receipts, photocopied receipts and invoices are not acceptable. The only other basis on which claims can be paid is by forwarding an Accountant’s certification of costs to the Board. This must be by an independent accountant in public practice certifying a schedule of expenditure, matching expenditure claimed to approved costs.

Please note that where hand-written receipts are provided, or where payment is noted on invoices, these must show the following:

• date of payment
• amount of payment
• signature of person receiving payment
• name of person receiving payment together with their designation

The only cost category for which you are not required to provide receipts and invoices is a mileage; if you have a mileage category in your qualifying costs you must, however, supply a completed log sheet to the Board - a copy of this form is attached to this letter.

If goods or services have been paid for by credit card, you must supply the original invoices for these together with the credit card statement to which these are charged to plus a subsequent statement showing that payment has been made.

The prescribed “Claim Form”, a copy of which is attached to this letter, must be completed for each claim you lodge against the grant.

6. The grant will not be paid until the Board receives a report on the finding of the work. The reporting form(s) attached to this letter is(are) to be used.

A summarised version of your report will be made freely available, on request, six months after receipt of the report.

7. Information on grant approvals can be made publicly available by the Board. This covers:

• grant recipient; region; amount of grant
• general statement on the component of the scheme for which assistance is approved

any time after approval

• outcome of the activity assisted

6 months after report received

8. Any grant approved is personal to the applicant and may not be assigned without the written authority of the Board.

9. Grants are made subject to the Board being satisfied that the information given by the applicant is true and correct and that there has not been an omission of any relevant fact or misrepresentation made. The Board retains the right to refuse to make payments to approved applicants in cases where it determines that it has been misled by the applicant or if the applicant has been placed in receivership or declared bankrupt.