Date

Dear

EXPERT ASSISTANCE GRANTS SCHEME
REGISTRATION NUMBER: __

I am pleased to inform you that the Board has approved an EAGS of $__ to assist in engaging a consultant to carry out a project for your company in the __ (target area of project) area.

Qualifying Costs

The grant will be for 50% of qualifying costs to a maximum of $__. The maximum grant payable is $__.

Qualifying costs are payments to the nominated consultant during the period of validity of this approval, and in respect of work carried out on the approved project during the period of validity.

Disbursements (eg accommodation and travel) incurred by the consultant in the course of the work during the period of validity, and included in the fees, qualify. Other associated costs are not covered.

CONDITIONS OF GRANT

The scheme has ten standards conditions:

1. Retrospective claims cannot be accepted.

2. No other government funds can be used for the balance of the costs funded under EAGS.

Other government funds can only be used for costs not covered by this grant, ie you can receive funds from another government scheme for the activity as long as the costs covered by it are different to those covered by the EAGS grant.

3. The grant is only paid for approved costs on the basis of original invoices matched to original receipts - photocopied receipts and invoices are not acceptable. Please note that where hand-written receipts are provided, or where payment is noted on invoices, these must show the following:

• date of payment
• amount of payment
• signature of person receiving payment
• name of person receiving payment together with their designation

A completed "Claim and Report Form", a copy of which is attached to this letter, must be filled out for your claim.

4. The grant will not be paid until the Board receives a report on the findings of the work; section C of the Claim and Report Form is to be used. A copy of the consultant’s report is also to be submitted.

5. Information on grant approvals can be made publicly available by the Board - this covers:

• grant recipient; region; amount of grant
• general statement on target area of scheme) approval for which assistance is approved

6. Any grant approved is personal to the applicant and may not be assigned without the written authority of the Board.

7. The applicant has 20 working days, from the date of this letter, to accept the grant on the conditions it is offered. If your written acceptance is not received within this period the offer of the grant will lapse.

8. The grant must be uplifted by __ or else it will lapse on that date. A written request for a time extension can be considered if this is received by the Board before the grant lapse date.

9. The project is carried out by the consultant nominated in the application and in accordance with the Terms of Reference.

10. Grants are made subject to the Board being satisfied that the information given by the applicant is true and correct and that there has not been an omission of any relevant fact not misrepresentation given. The Board retains the right to refuse to make payments to approved applicants in cases where it determines that it has been misled by the applicant or if the applicant has been placed in receivership or declared bankrupt.