NEW ZEALAND GAZETTE

No. 154

(a) a meeting of the Council which shall review the activities of The Institute and shall deal with business submitted by the Branches and Preferred Interest Divisions or by petition signed by ten (10) Corporate Members, and with such other business as the Council may see fit;

(b) the presentation by the Council for open discussion by members of a report on the activities of The Institute and important matters of policy;

(c) a meeting of representatives of Branches and Preferred Interest Divisions;

(d) visits to mines and works of interest;

(e) presentation and discussion of papers.

81. Extraordinary General Meeting—

(i) The Council may at any time call an Extraordinary General Meeting of Corporate Members for a specific purpose relative to the concerns of The Institute; and the Council shall be bound to do so within ninety (90) days of the receipt by the Secretary of a requisition in writing from not fewer than twenty-five (25) Corporate Members. This requisition shall specify the nature of the business to be transacted. Notice of an Extraordinary General Meeting shall be posted to all Corporate Members (subject to By-Law 33) at least forty (40) days before the date on which it is to be held, together with a form of proxy for such Corporate Members to sign. The notice shall state the business for which the meeting is called, and no other business shall be transacted at such Meeting.

Twenty (20) Corporate Members present in person shall constitute a quorum; and in the event of a quorum not being present within thirty (30) minutes of the hour fixed for the commencement of the Meeting, the Meeting shall be adjourned for one week at a time and place to be determined at the Meeting, when the Corporate Members present, whatever their number, shall constitute a quorum.

(ii) Any proposal moved at an Extraordinary General Meeting shall be decided by the vote of those present in person or by proxy, provided that, except in the case of a proposal to make, revoke or amend any By-Laws:

(a) if the Council shall so resolve, or

(b) if any twenty-five (25) Corporate Members present at the Meeting so desire, such proposal shall be decided by a postal ballot of Corporate Members.

(iii) If a postal vote is required in accordance with paragraph (ii) of this By-Law, the Extraordinary General Meeting shall be adjourned for at least sixty (60) days. The Secretary shall send a notice of the adjourned Meeting, containing particulars of the proposals to be decided, and a voting paper, to all Corporate Members (subject to By-Law 33) at least forty (40) days before the date of the adjourned Meeting. The Corporate Member, on receipt of his voting paper, if he desires to vote, shall record his vote thereon and return the voting paper in a sealed envelope to the Secretary. At the adjourned Extraordinary General Meeting the sealed envelopes containing the voting papers received by the Secretary shall be handed by him to scrutineers appointed by the Meeting, who shall examine them and report the result of their scrutiny to the Meeting. At such adjourned Meeting the Corporate Members present, whatever their number, shall constitute a quorum. Where a resolution is passed at an adjourned meeting of the Council or Executive Committee or any Committee of the Council the resolution shall for all purposes be treated as having been passed on the date on which it was in fact passed and not on any earlier date.

82. The President shall take the chair at all meetings of The Institute at which he is present. In the absence of the President a Vice-President shall preside; but, in the case of the absence of the President and Vice-Presidents the meeting may elect any member of the Council or in the absence of such any Corporate Member present to take the chair.

83. The Council or the Executive Committee shall meet as often as the business of The Institute may require. In the absence of a quorum the meeting shall be adjourned, notice of such adjourned meeting being issued to members of the Council or the Executive Committee, and the business for which such meeting was adjourned may be dealt with by members present at the resumed meeting. Where a resolution is passed at an adjourned meeting of the Council or Executive Committee or any Committee of the Council the resolution shall for all purposes be treated as having been passed on the date on which it was in fact passed and not on any earlier date.

84. The Institute shall provide for the publication of approved papers in “The Proceedings of The Australasian Institute of Mining and Metallurgy” and in any other publication as directed by Council.

85. The Council shall have power to decide on the propriety of communicating to The Institute any papers which may be received, and it shall be at liberty, when thought desirable, to direct any paper read before The Institute or any abstract thereof shall be printed in the Proceedings or any other publication of The Institute, and early notice shall be given to the author whether the paper is to be printed or not. If a paper is not accepted for publication by The Institute the author shall have the right to publish it elsewhere.

86. Arrangements regarding publications shall be in the hands of committees or persons approved by the Council.

87. The copyright of all papers accepted for publication by The Institute shall be vested in it unless agreed otherwise by the Council.

88. An author wherever practicable shall have an opportunity to personally correct proofs of his paper before it is printed. For multi-authored papers, proofs need to be sent only to the person who submitted the paper. If proofs have not been returned within fourteen (14) days of the date of postage by The Institute, it may be considered that the author or any co-author has no corrections to make.

89. The author of any publication of The Institute shall be entitled to a limited number of copies as decided by Council, free of cost, for his own use. For some publications, as decided by Council, the author or his organisation shall have the right to order any number of copies at the cost of production provided the said copies are not intended for sale.

90. The Council may sell copies of publications of The Institute to members at a price to be determined.

91. The Council may sell copies of publications of The Institute to non-members at a price to be determined.

92. The Council may sell publications of The Institute to approved persons who wish to subscribe regularly on payment of a sum determined by the Council from time to time.

93. The Council shall authorise four (4) members of the Council to sign cheques. All cheques shall be signed for and on behalf of The Institute by one authorised member of the Council, and countersigned by the Secretary or some other officer authorised by the Council, or in such other manner as the Council may from time to time determine.

94. If the Council or any member thereof or any officer of The Institute shall become personally liable for the payment of any sum primarily due from The Institute, the Council may execute or cause to be executed any mortgage, charge or security over or affecting the whole or any part of the assets of The Institute by way of indemnity to secure the persons or person so becoming liable as aforesaid from any loss in respect of such liability.

95. Every Councillor, Auditor, Chief Executive Officer, Secretary, Treasurer and other officer for the time being of The Institute shall be indemnified out of the assets of The Institute against any liability incurred by him in defending any proceedings, whether civil or criminal, in which judgement is given in his favour or in which he is acquitted or in connection