4 MARCH
THE NEW ZEALAND GAZETTE
285

(b) Delegates (hereinafter referred to as “delegates”) one from each of the several branches of the Society, as defined in Rule 33 (a) hereof. Each branch shall in accordance with regulations, bylaws, or established practice elect its own delegate and shall also at the same time elect some other person to be the branch deputy delegate. The names of such delegates and deputy delegate shall be forwarded in writing to the Secretary of the Society by the Secretary of each branch. In the event of any casual vacancy among the delegates elected, the deputy delegate elected by the branch concerned shall be entitled to take the place on the council of that branch’s delegate. A casual vacancy shall be deemed to arise on the resignation, disability or incapacity however the same shall occur, or death of any delegate and shall include inability to attend any particular meeting. Delegates shall have all the powers of councillors except that they may not be elected to the position of president of the Society.

(2) The council shall as soon as convenient after the annual general meeting in each year meet to elect, from the councillors, a president. The president shall so long as he remains a member of the Society hold office for one year. He shall be eligible for re-election subject to his term of office as councillor not having expired without his re-election as hereinafter provided. If for any reason the position of president becomes vacant the council may elect a councillor to be president for the unexpired term.

(3) The council shall also elect from its members a vice-president. The vice-president shall retire at the conclusion of the next annual general meeting held after his election but shall be eligible for re-election.

(4) At each annual general meeting not less than four councillors, being those who have been longest in office without being re-elected, shall retire but shall be eligible for re-election. The councillors may agree among themselves who shall retire but in default of agreement the matter shall be decided by lot. As between two or more councillors who have been in office an equal length of time, the councillor or councillors to retire shall, in default of agreement, be determined by lot. The length of time a councillor has been in office shall be computed from his last election or appointment where he had previously vacated his office. All councillors shall retain office until the dissolution or adjournment of the meeting at which their successors are appointed.

(5) Without in any way derogating from the provisions of subclause (4) hereof all councillors holding office as at the date of the annual general meeting in 1965 shall retire irrespective of their term of office up to that date and without prejudice to their right to be re-elected. Four councillors, to be agreed upon or failing agreement to be determined by lot, shall retire at the annual general meeting in 1966 and a further four councillors, similarly selected, shall retire at the annual general meeting in 1967.

(6) Councillors shall be elected for a period of three years and shall then retire, save that any councillor shall be eligible for re-election.

(7) Delegates and deputy delegates shall retire at each annual general meeting of the Society but may be re-elected by the branches.

(8) Vacancies on the council however caused shall be filled from such members as will maintain the proportional representation as set out in Rule (1) hereof.

(9) Where any councillor, delegate, or deputy delegate ceases to have his permanent and principal or only place of residence within the district then, unless he sooner vacates his office, he shall resign from the council forthwith.

(10) In the event of any councillor dying, resigning, or vacating his office an extraordinary vacancy shall be deemed to have occurred and the council may appoint to the vacancy any member of the Society who is available and eligible. Such appointee shall hold office for the balance of the term of his predecessor.

(11) A member of the council shall vacate his office if he has absented himself from three consecutive meetings of the council without leave of absence having been granted by the council.

(12) An elected member or a member appointed to fill a vacancy under subclause (10) of this rule shall vacate his office if he ceases to be a member of the Society.

ELECTION OF COUNCIL

9. The election of councillors shall be by postal ballot conducted in the following manner:

(a) In each year in which vacancies will occur on the council due to the expiry of the term of office of a councillor or councillors, the Secretary shall not less than four months beforehand advise members of such vacancies and call for nominations either by circular or by advertisement in daily papers circulating in the district or districts where the vacancies will occur.

(b) Nominations for office shall be in writing signed by a proposer and seconder and carrying a written acceptance by the nominee. All these such persons shall be members of the Society. Nominations shall indicate the area which it is intended the nominee should represent if elected and shall be in the hands of the Secretary on the date nominated by him in his advice to members and in no event less than 10 weeks before the annual general meeting.

(c) Not less than 21 clear days before the date of the annual general meeting the Secretary shall forward to each member a ballot paper containing the names of the nominees for office, their addresses and occupations, and the area which they seek to represent. The ballot paper shall contain clear instructions on how to vote and state that the voting papers are returnable to the Secretary on or before a specified date, which shall in each case be fixed by the council. The instructions on how to vote shall always include the following:

“Each member shall leave uncancelled the name of any candidate for whom he desires to vote and shall strike out the name of any candidate for whom he does not desire to vote. Each member shall vote for the full number of candidates required to fill all vacancies from each area and any voting paper failing to comply with these requirements shall be invalid.”

(d) Any ballot paper received by the Secretary after the specified date shall be marked with particulars of the date and time of receipt and signed by the Secretary. Such papers shall be disregarded in counting the ballot and may be destroyed one month after the annual general meeting.

(e) On receipt of the duly completed ballot papers (other than those mentioned in clause (d) hereof) the Secretary shall deliver them unopened to the scrutineers appointed by the council and shall receive from them a receipt for the total number of ballot papers delivered. The scrutineers shall then in the presence of each other count the ballot and deliver to the Secretary, immediately before the opening of the annual general meeting, a certificate signed by each of them disclosing the result of the ballot and shall at the same time hand over to the Secretary under sealed cover all the ballot papers. The ballot papers may be destroyed one month after the annual general meeting.

(f) The chairman of the meeting shall, immediately following the adoption of the Annual Report and Balance Sheet, read out the names of the members successful in the ballot and declare them elected to the council for the prescribed period of office.

10. If the number of nominations for a council does not come up to the number required for any area to be represented by a councillor or councillors, the chairman at the annual general meeting shall first declare those duly nominated to be elected as members of the council and the annual general meeting shall then have power first to elect a member or members from the areas in which a vacancy or vacancies exist. Provided that if no such qualified member or members are available then the annual general meeting shall elect the member or members already duly nominated and next on the list at the said election, irrespective of the area in which the said member or members so nominated reside. Failing the election of any such member or members, then and in such case only the annual general meeting shall elect any member or members of the Society to fill such vacancy or vacancies.

B. That Rules 10 to 36 inclusive of the Society’s rules be renumbered 11 to 37 inclusive accordingly in consequence of the insertion of the new Rule 10.

Dated at Wellington this 17th day of February 1965.

DAVID C. SEATH, Minister of Internal Affairs.

(I.A. 46/20/9)

Crown Land Set Apart for a University in the City of Auckland

PURSUANT to section 25 of the Public Works Act 1928, the Minister of Works hereby declares the land described in the Schedule hereto to be set apart for a university from and after the 8th day of March 1965.

SCHEDULE

NORTH AUCKLAND LAND DISTRICT

ALL that piece of land containing 23·9 perches situated in the City of Auckland, North Auckland R.D., and being Allotment 33, of Section 9, City of Auckland. All Register Book, Volume 1047, folio 260, North Auckland Land Registry.

Dated at Wellington this 11th day of February 1965.

PERCY B. ALLEN, Minister of Works.

(P.W. 31/617/0; D.O. 23/133/0)

Crown Land Set Apart for a Primary School in the Borough of Opotiki

PURSUANT to section 25 of the Public Works Act 1928, the Minister of Works hereby declares the land described in the Schedule hereto to be set apart for a primary school from and after the 8th day of March 1965.