2572
THE NEW ZEALAND GAZETTE.
[No. 77

31. The fundamental rules of the Institute referred to in Rule 28 (a) relating to professional conduct are those rules more particularly set out in Appendix “G” and known as the “Code of Ethics.”

Constitution of Council.

32. The Institute shall be governed by a Council consisting of the following persons, that is to say:—
    (a) A President to be elected in the manner provided by clause 37 of these regulations;
    (b) The immediate Past-President for the time being;
    (c) All Past-Presidents of the Institute who held the office of President prior to 28th April, 1921;
    (d) The Vice-Presidents of the Institute for the time being;
    (e) The Chairman for the time being of the Committee of Architectural Education of the Institute; and
    (f) Seventeen persons to be elected annually by the members from among their number in the following proportions:—
    Three to represent the Auckland District;
    One to represent the South Auckland District;
    Two to represent the Taranaki-Wanganui District;
    Two to represent the Hawkes Bay-Gisborne District;
    Three to represent the Wellington District;
    Three to represent the Canterbury District;
    Two to represent the Otago District; and
    One to represent the Southland District:

Provided that the Council may at its discretion vary the number of representatives provided for under paragraph (d) of this subsection if at any time a new district is created or any existing district is altered, enlarged, or subdivided as provided in subsection (5) of section 12 of the Act.

33. The members of the Council so representing any district shall be elected from time to time by the members of the Institute registered as resident in that district.

34. In the event of the Council being reduced in number by the death, resignation, or otherwise of a member, the Council may, upon the recommendation of the district concerned, elect a member of the Institute (resident in that district) in his stead, who shall hold office only for the unexpired portion of the term of office of his predecessor.

35. The constitution or acts of the Council shall not be invalidated or questioned on the ground that the number of members of the Council is incomplete, or because of any error or irregularity in the election of any member thereof.

President.

36. At the first meeting of the Council, or so soon thereafter as may be, and thereafter from year to year, the Council shall elect a Fellow of the Institute to be the President of the Institute.

Vice-Presidents.

37. There shall be as many Vice-Presidents of the Institute as there are District Branches. The chairman of each District Branch shall be, ex officio, one of the Vice-Presidents of the Institute.

Honorary Secretary and Treasurer.

38. At the first meeting of the Council, or so soon thereafter as may be, and thereafter from year to year, the Council shall elect two of the members of the Institute, residing in Wellington, and not being members of the Council, to be respectively the Honorary Secretary and Honorary Treasurer, who shall be ex officio members of the Council in addition to the number elected under section 13 of the Act. Should the Council elect to the positions of Honorary Secretary and/or Honorary Treasurer any of the members appointed to represent a District Branch under Regulation 32 (f), any member of the Council so elected shall by virtue of his election to either of such offices cease to be a representative of his District Branch, and the Council shall on the recommendation of the District Branch elect another member to fill any vacancy so caused amongst the representatives of the District Branch.

39. The Honorary Secretary shall be consulted by the Secretary on all matters concerning the management of the affairs of the Institute other than those of ordinary routine.

40. The Honorary Treasurer shall be consulted by the Secretary on all matters concerning the management of the financial affairs of the Institute other than those of ordinary routine.

Election of Council.

41. The election of the Council shall be held annually in the month of December in each year.

42. The Council or the Executive Committee shall appoint a day for receiving nominations of candidates for the Council and a subsequent day for the holding of the said election. The day appointed for holding the election shall be not less than twenty days after the day appointed for receiving nominations. The Council shall, not less than ten days before the day appointed for receiving such nominations, cause to be posted to every member of the Institute at his registered postal address a notice setting out the day appointed for receiving nominations for the said election.

43. Every such nomination shall be made in writing in the form prescribed in Appendix “H,” and shall be signed by the person nominated and by two other members of the Institute registered as resident in the district for which the nomination is made, and shall be delivered at the office of the Institute on or before the day so appointed.

44. After the day so appointed for the receipt of nominations, and not less than ten days before the day appointed for the election, the Council shall post to each member of the Institute at his registered postal address a list of all persons so nominated to represent the district in which that member resides, together with a voting-paper, a statement as to the number of persons to be elected for the district, a notice stating the day appointed for the said election, and an envelope addressed to the scrutineers; every voting-paper must be returned to and received at the office of the Institute enclosed in the said envelope on or before the last-mentioned day.

45. Every member of the Institute shall be entitled to vote for the number of members to be elected to represent the district in which he resides, or for any less number.

46. Canvassing for election to any office either personally or by any other means shall not be allowed. The election of any member canvassing for election shall, upon due proof thereof to the satisfaction of the Council, be voided by the Council and a casual vacancy shall be deemed to have occurred.

47. The announcement of the result of the election as reported to the Council by the scrutineers shall be made known by the President (chairman) of the Council at the conclusion of its annual meeting and shall take effect as from that time.

48. Such announcement by the President (chairman) as recorded in the minutes of the meeting shall be conclusive proof that the election has been in all respects validly conducted, and that the persons so declared to be elected are the members of the Council.

49. If in respect of any district in which the number of persons nominated for election does not exceed the number to be elected, it shall not be necessary to send or return any voting-papers in respect of that district; and the chairman shall announce at the meeting hereinbefore referred to, in the manner and with the effect aforesaid, that the persons so nominated for that district have been duly elected.

50. In any case in which two or more candidates receive the same number of votes, the Council or the Executive Committee shall determine by lot, in such manner as it thinks fit, which of those candidates is to be elected.

51. In the event of insufficient nominations for any district being made, the Council shall have power to fill vacancies thus occurring.

52. For the purpose of voting the procedure shall be as follows:—
    (a) The Council or the Executive Committee shall from among members of the Institute, other than the candidates, appoint not exceeding four scrutineers, of whom not more than one shall be a member of the Council.
    (b) Two scrutineers shall form a quorum, and the death of one or more of the scrutineers shall not affect the election.
    (c) If by death or refusal or incapacity to act the number of the scrutineers be reduced below two, a member to supply such vacancy shall be forthwith appointed by the Council or the Executive Committee.

53. Each member who votes shall strike out from the voting-paper the name of any candidate against whom he desires to vote; shall leave uncancelled the name of the candidate for whom he desires to vote; and shall sign his name within the envelope, but not upon the voting-paper, and shall then return the voting-paper, sealed up and enclosed in the addressed envelope, and posted at