1544
THE NEW ZEALAND GAZETTE.
[No. 40

8. The powers of the Board shall not be affected by any vacancy in the membership thereof.

MEETINGS.

9. The Board shall meet for the despatch of business at such times and places as the Board or Chairman may appoint, and a meeting may be summoned at any time by the Chairman.

10. The Native Minister may direct a meeting to be convened at any time, and thereupon such meeting shall be held.

11. (1) At its first meeting and at the first meeting after every reappointment of the Board, the Board shall elect one of its members to be Chairman, and such member when so elected shall thereupon preside over the meeting of the Board at which he has been so elected, but he shall not come into office until his election as Chairman of the Board has been approved by the Native Minister.

(2) At every meeting for the election of a Chairman, the Secretary of the Board shall preside, and in any case of an equality of votes, shall determine the election by lot in such manner as the Board directs.

(3) The Secretary of the Board shall forthwith submit to the Native Minister the name and description of the member elected to be Chairman of the Board.

12. All questions coming before the Board at any meeting shall be decided by a majority of the votes of the members present thereat.

13. At every meeting the Chairman, or, in his absence, some other member to be chosen by those present, shall preside, the Chairman or presiding member shall have a deliberative vote, and in case of equality of votes shall have a casting-vote also.

14. A quorum at any meeting of the Board shall consist of three members, and no business shall be transacted at any meeting unless a quorum is then present.

15. If within half an hour after the time for which a meeting of the Board has been appointed, whether by summons or by adjournment, a quorum is not present, the member or members present, or, if no member be present, an officer of the Board, may adjourn the meeting to such time and place as is thought fit.

16. All proceedings and resolutions of the Board shall be recorded in a minute-book to be kept for the purpose. At the end of each and every meeting the Chairman or Secretary of the Board shall supply a copy of or an extract from the minutes of the Board to the Under-Secretary.

SEAL.

17. The seal of the Board shall be such as is determined by the Board and approved by the Native Minister, and shall be kept in the custody of the Chairman or of such officer of the Board as it may appoint for the purpose.

18. The seal of the Board shall not be affixed to any document except in the presence of two members of the Board and of the Secretary or other responsible officer of the Board, all of whom shall attest the sealing of the document.

OFFICERS.

19. (1) The Board may from time to time, with the approval of the Native Minister, appoint some fit and proper person to be the Secretary of the Board, and, with the like approval, may at any time remove any such Secretary and appoint some other fit person in the place of the Secretary so removed.

(2) The Secretary of the Board shall be deemed to be the servant of the Board, and shall receive such salary or other remuneration as the Board, with the approval of the Native Minister, shall determine.

(3) The Secretary shall have all such powers and duties as the Board shall determine, and he shall at all times conform to the direction of the Board in that behalf.

20. The Board may from time to time appoint such other officers and workmen of the Board as shall be found necessary and expedient for the proper carrying-out of the business of the Board.

ACCOUNTS.

21. All moneys received by the Board shall be acknowledged on a printed form of receipt. A counterfoil of each receipt shall be retained by the Board, and shall be countersigned by some person (other than the receiving officer), who shall certify the same as a true copy of the receipt issued.

22. Proper books of accounts and other books shall be kept by the Board, in which shall be entered correct records of all moneys received and paid out by the Board.

23. Receipts shall be numbered consecutively, and the number of each receipt shall be quoted in the cash-book and other books of accounts kept by the Board.

24. All books and vouchers shall, on request, be produced to the Under-Secretary or to any Inspector appointed by the Native Minister to examine the same.

25. All such accounts shall be subject to audit by the Audit Office.

26. (1) At the close of each year ending on the 31st day of March, the Board shall cause to be prepared a statement showing the total receipts and expenditure of the Board during that year, together with a balance-sheet showing its assets and liabilities.

(2) Within thirty days after the close of each year the Board shall transmit or cause to be transmitted to the Under-Secretary two copies of the aforesaid statement of receipts and expenditure and balance-sheet of the Board. One copy thereof shall be forwarded to the Controller and Auditor-General who shall examine and certify to the correctness thereof and return it so certified to the Under-Secretary.

ADMINISTRATION OF FUNDS.

27. (1) All moneys received by the Board shall be paid into the Bank of New Zealand at Hawera (or such other branch of that bank as the Native Minister may direct) to the credit of an account to be called the Taranaki Maori Trust Account.

(2) No moneys shall be paid out of such account except by cheque signed by two members of the Board and countersigned by an officer of the Public Service to be appointed in that behalf by the Native Minister.

28. All reasonable expenses properly incurred by the Board may be paid out of moneys in its account.

29. (1) Members of the Board shall be paid for their attendance at all regular and special meetings of the Board to which they shall be duly summoned to attend, the sum of £1 (one pound) for each and every day of attendance at such meetings, together with actual and reasonable travelling-expenses in going to and returning from such meetings as follows: Fares actually payable by public conveyance (whether by rail, steamer, coach, or tram) by the most direct route: Provided that, where any such public conveyance is not available, or available only at greater cost, either (1) the expenses attaching to a member’s use of his own horse or vehicle at a rate not exceeding 8d. per mile counted both ways, together with actual garage or stabling expenses, not exceeding 5s. for each night that a horse or vehicle has to be kept from home, or (2) fares actually paid for motor-car or other special conveyance.

(2) A member may, notwithstanding that he is a member of the Board, by paid for or in respect of any special service he may render to the Board such sum as the Native Minister may approve.

GENERAL.

30. If and whenever the Board desires to borrow money pursuant to the authority in that behalf conferred by the said section, it shall forward to the Under-Secretary a statement showing the purpose for which the money is proposed to be borrowed, the amount of money to be borrowed, the interest to be paid, and the particulars of the expenditure to be undertaken.

31. The Board shall administer all funds held by it for the general benefit of the Maori Tribes mentioned in clause two of these regulations, and may provide moneys for specific purposes for the benefit of the members of any particular section of the said tribes. Subject to the foregoing provisions, it shall be within the power of the Board to finally determine what may be a proper object for which a payment may be made out of its funds.

32. If any question shall arise as to the expenditure of any money by the Board, or as to the proportion in which any benefits shall be allocated amongst the respective hapus entitled thereto, or as to whether any project resolved upon by a public meeting of the members of the Maori Tribes mentioned in clause two of these regulations should be undertaken by the Board, any person aggrieved by the Board’s decision thereon may apply to the Native Minister to decide the matter at issue. The Native Minister may thereupon decide the question in dispute or what is right and proper to do under the circumstances, and shall direct the Board accordingly, and the Board shall thereupon act upon such direction.

F. D. THOMSON,
Clerk of the Executive Council.

Vesting a Reserve in the Heathcote County Council.

BLEDISLOE, Governor-General.
ORDER IN COUNCIL.

At the Government Buildings at Wellington, this 11th day of May, 1931.

Present:

THE RIGHT HON. G. W. FORBES, PRESIDING IN COUNCIL.

WHEREAS the land described in the Schedule hereto has been duly set apart for a waterworks reserve: And whereas, in the opinion of the Governor-General it is