3176
THE NEW ZEALAND GAZETTE.
[No. 82

land waters, private remittances exceeding £5 in amount will be allowed. For all remittances payable in New Zealand, except those between the Accountant Officers of H.M. ships of the New Zealand Division, in addition to the usual Form S. 66 and allied forms, a Treasury Form Ty. 39 (in duplicate) is to be prepared for each remittee, and is to be forwarded to the Navy Office with the relevant form S. 66.

312. Register of Personnel.—A Register of Personnel is kept in Navy Office, in which is recorded full particulars of the naval service of all men who serve in the New Zealand Division of the Royal Navy.

2. In order that the records may be compiled accurately, care is to be taken that notations of all examinations passed, hurt-certificates, &c., are made in the ledger.

3. Ratings who have regularly joined or who have been permanently transferred to the New Zealand Division, and men whose Imperial engagements have expired but who continue to serve in the New Zealand Division under their loan agreement, will be assigned “N.Z.D.” official numbers. These official numbers will be communicated by Navy Office to the ships concerned, and are to be used in all correspondence, being followed, in the case of men with previous service in the Imperial Navy, by the Admiralty official number.

313. Report of Movements, Advancements, &c.—Form S. 165 is to be used in the New Zealand Division. The instructions for rendering this form are to be modified as follows:—

(a) The movements of all officers, ratings, and Royal Marines borne on ship’s books for pay or “victuals only” are to be reported to Navy Office on Form S. 165. Discharges to leave, prison, &c. (discharges to hospital or sick on shore are to be reported), need not be reported on Form S 165 unless the ship to which the personnel belong is leaving New Zealand, in which case the personnel concerned are to be transferred to “Philomel” for “victuals only” (unless for other reasons it is necessary to transfer them for pay), and Form S. 165 rendered accordingly.

(b) The original of the form is to be sent to Navy Office by the ship from which the officer or man is discharged, and the duplicate to the ship to which the officer or man is discharged, to be stamped with the ship’s date-stamp, and transmitted to the Naval Secretary when the officer or man has arrived on board.

(c) In the case of officers or men entered and discharged for “victuals only,” the letters V.O. are to be written against the name of the ship whence entered or whither discharged.

(d) Where an officer or man is discharged for passage, the name of the conveying ship and the probable date and place of arrival should be stated, together with the name of the ship to which the officer or man has been discharged for pay.

(e) When officers or men are entered from one of the Home Naval Depots or Imperial ships in England, or after passage by freight therefrom, Form S. 165 should be prepared in the ship of the New Zealand Division in which the officers or men are received, and the original and duplicate forwarded to Navy Office. The name of the ship in which passage is taken should be stated.

(f) First entries and re-entries from shore and discharges to shore, desertions, and deaths should also be reported on this form. In these cases both original and duplicate should be forwarded. When reporting desertions the amount of balance creditor or debtor on desertion is to be shown on the form.

(g) Form S. 165 is to be rendered for all Reservists.

(h) The serial numbering on the forms is to enable losses in the post, &c., to be checked in Navy Office. Forms not forwarded are to be cancelled, and the succeeding form should be noted “No. —— cancelled.” The books as used are to be designated by letters A to Z, and the distinguishing book-letter is to be inserted on each form sent to Navy Office.

(i) Form S. 165 is also to be used for reporting to Navy Office advancements or other changes in substantive rating (except boys advanced to man’s rating, which are to be reported on Form S. 52), the column for prison, hospital, &c., being utilized for this purpose.

2. In the case of ships cruising, except as in 1 (a) above, the Naval Secretary should be informed of all persons left behind at the port of departure, stating cause of absence. If opportunity admits, this information should be reported on Form S. 219, otherwise by W/T, or, at Wellington by telephone.

314. Record of Deferred Pay.—The amounts to be credited on account of deferred pay for the current quarter are to be shown in the “Remarks” column of the ledger. Where personnel are discharged from one ship to