2628
THE NEW ZEALAND GAZETTE.
[No. 65

89. He shall have constant regard for the economical administration of the prison, and shall propose any method of reducing the expenditure which may seem to him practicable.

90. He may at any time offer any suggestion for the improvement or for the advantage of the service, and need not necessarily reserve these matters for his annual report.

91. He shall keep, or cause to be kept, the following books, and shall lay them before the Inspectors on their visits:—

Admission Register—Containing the names and descriptions of all prisoners received.

Diary of Discharges—In which, in the case of every prisoner, there shall be entered from time to time, in advance, under the date of the expiration of the sentence of any prisoner, the name of the prisoner to be discharged on such date.

Discharge-book—Containing names and particulars of all prisoners discharged daily.

Journal—In which he must personally enter from day to day the number of prisoners received and discharged, and the total number sleeping in the prison each night. He must also record therein any occurrence of importance, and any departure from the rules and regulations, and the particulars and cause thereof. He shall also set forth the periods of his absence from the prison, the times at which he visits the different posts at night, and such other particulars as he thinks fit or as may be directed. He shall lay this book before the Controller-General and Inspectors when they visit.

Lock-up Report Book—In which shall be entered daily the number of prisoners located in each division or wing at final lock-up, with the signatures of the locking-up officers. The Lock-up Report Book shall also contain the Orderly Officer’s report and the Closing Prison report.

Monthly-state Book—Showing day by day during each month the number of men engaged at the various works.

Officers’ Report Book—In which all reports against officers shall be entered.

Official Correspondence, Register of—In which shall be entered particulars of all letters received, and showing what has been done with them.

Official-letter Book—Containing copies of all official letters despatched.

Order-book—In which all orders and instructions are to be entered.

Prisoners’ Cash Book—Giving an account of all money received from or on account of prisoners, and how it is disposed of, with receipts therefor.

Prisoners’ Interview Book—In which shall be entered all applications by prisoners to see the Minister, departmental official, the Controlling Officer, or a Visiting Justice.

Prisoners’ Letters Received Book, with index—For record of prisoners’ letters received, with the names and addresses of the persons from whom received.

Prisoners’ Letters Despatched Book, with index—Record of prisoners’ letters despatched, with names and addresses of persons to whom despatched.

Prisoners’ Property Book—In which shall be entered all clothing and other property, except money, taken from prisoners; and showing how it is disposed of, and receipts therefor.

Property-return Book—Containing a return of all the property of the Government in the prison.

Punishment-book—Containing the entries required to be made therein by Visiting Justices under subsection (3) of section 23 of the Prisons Act, 1908, and by the Gaoler under section 27 of the said Act.

Stores Provision-book—In which shall be entered all rations received and issued, and the stock on hand on the last day of each month.

Extra-stores Book—In which shall be entered all additional food items received and issued which are not included in ration scale.

Tobacco-issue Book—In which shall be entered a full record of tobacco issued to prisoners.

Visitors’ Book—In which every visitor (other than visiting officials) shall write his or her name, and the purport of visit.

Visitors’ Book (Official)—In which visiting officials shall enter their names and dates of visits.

92. He shall also cause to be kept an account of all prison receipts and disbursements, and such other books, records, and accounts as may from time to time be directed by the Controller-General.

The Deputy Superintendent or Officer next in Charge to the Controlling Officer.

93. The Deputy Superintendent or officer next in charge to the Controlling Officer shall, in the absence of the latter, have charge of the prison, and be responsible in like manner as the Controlling Officer.

94. He shall be specially charged with the carrying-out of the rules and instructions of the Order-book.

95. He shall exercise, under the direction of the Controlling Officer, a general supervision of the prison, and see that the subordinate officers perform their respective duties. He shall visit frequently all parts of the prison without notice, and see that the prisoners are orderly and industrious.

96. He shall be responsible for the cleanliness and smartness of the subordinate officers, and for the good condition and readiness of the arms where such are kept.

97. He shall give his constant attention to the various prison industries, and shall be held responsible that subordinate officers properly control prisoners whilst at work.