1784
THE NEW ZEALAND GAZETTE.
[No. 40

Casting-vote.

19. In all cases, at any meeting, when, on a division, the votes are equal, the Chairman shall have a second or casting vote.

Members to be fined.

20. In the event of any member or members obstructing the business of the meeting or being guilty of any breach of etiquette, of which the Chairman shall be the sole judge, the Chairman shall have power to inflict such fine, not exceeding £5, as he may deem advisable.

OFFICIAL VACANCY.

Occasional official vacancies to be filled up.

21. Any occasional vacancy in the Committee, or in the position of Chairman or Vice-Chairman, shall be filled at a special general meeting of members to be summoned by the Committee for that purpose without unnecessary delay.

ANNUAL GENERAL MEETINGS AND SPECIAL GENERAL MEETINGS.

Business and powers of annual general meeting.

22. The financial year of the Exchange shall close on the 31st day of December. A general meeting of members shall be held annually in the month of January, at which the business shall be to receive from the Treasurer a balance-sheet showing the financial position of the Exchange; to elect a Committee and officers for the ensuing year, and also generally to conduct any business provided for in these rules.

Giving notice of business.

23. At any annual general meeting, after all business herein provided for shall have been disposed of, it shall be competent for any member to bring under the notice of the meeting any business or matter within the object or purposes of the Exchange, and to give notice of any proposition to be considered at a future meeting.

Committee may call a special general meeting.

24. A special general meeting may be called by the Committee at any time.

Any five members may call a special general meeting.

25. A special general meeting shall be called by the Committee upon the receipt of a requisition addressed to the Secretary requesting them to do so, signed by at least five members, and stating the business for which such meeting is required; and if the same shall not be convened within seven days from the time of such requisition being so left, or within one month if the object of such meeting is the alteration, amendment, or repeal of these rules or any of them, the requisitionists, or any five members, may themselves convene a meeting by giving the required notice at an official meeting.

Notice required for a special general meeting.

26. A special general meeting can only be held after at least twenty-four hours’ notice has been given by announcement at an official meeting, specifying the day and hour of the meeting, and the general nature of the business to be considered: Provided that this rule shall not apply to meetings called for the purpose of altering, amending, or repealing these rules or any of them.

Business at special general meetings limited.

27. No other business shall be transacted at a special general meeting except that stated in the notice convening the meeting, and no resolution shall be passed, or other business transacted, which is not included within the objects and purposes for which the meeting is convened. No amendment shall be allowed upon any resolution contained in the notice convening any meeting not directly pertinent thereto.

Adjournment of general meetings.

28. Any general meeting shall have power, inter se, to adjourn from time to time as may be found necessary. Whenever an adjournment to a future day has been decided on, notice thereof shall be given in such manner as may be determined by the Chairman of the meeting.

29. No business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting so adjourned.

Voting majority to rule.

30. Every member present on a show of hands and upon every poll shall have one vote, and all questions shall be decided by a majority of the members present and voting, except in cases otherwise provided for in these rules. Voting by proxy shall not be permitted. A poll may be demanded by any member present, which shall be taken at the meeting, and the result of the poll shall be deemed to be the resolution of the meeting at which the poll was demanded.

Quorum.

31. The quorum for general and special general meetings shall not be less than six. If there is not a quorum present at any meeting, either of the Exchange or the Executive Committee, within fifteen minutes of the time appointed, the same shall lapse. The lapse of a meeting shall in no way prejudice or affect the right to call another meeting for the same purpose.

FUNDS.

Control of Funds. Borrowing-powers.

32. The Committee shall have full control over the funds of the Exchange, and shall pay therefrom all current expenses and outgoings, and any other payments for which they have the authority of the members. All moneys received shall be paid into a bank account, and all accounts, salaries, &c., shall be paid by cheques drawn on such account. The Committee may from time to time, at its discretion, borrow for the purposes of the Exchange from any persons, firms, or corporations any sum or sums of money on security of all or any of the property, real or personal, of the Exchange assets and effects, both present and future, either under legal mortgages or charges with powers of sale and other usual powers, or by the issue of mortgage debentures, debentures, bonds, obligations, or any other securities of the Exchange, and generally on such terms and conditions as to the rate of interest or otherwise as the Committee thinks fit; and the Committee may also, for the purposes of the Exchange, borrow money from the bankers of the Exchange on overdraft or otherwise, with or without security. It shall not be necessary for any intending lender to see or inquire as to the purposes or objects for which moneys borrowed are required.

Investment of funds.

33. The Committee shall invest the funds as they may in their absolute discretion think advisable, and shall have power to sell and vary investments.

Cheques.

34. Cheques drawn on or against any funds of the Exchange shall bear the signatures of the Secretary or Acting-Secretary and of one member of the Committee.

ENTRANCE FEE.

Entrance fee.

35. An entrance fee of three hundred guineas, or of such other sum as the Exchange may from time to time determine, shall be paid by candidates for membership at the time of application for admission. In the event of a candidate being rejected his entrance fee shall be returned to him: Provided that any candidate for admission by virtue of the purchase of a membership shall not be required to pay any entrance fee other than the sum mentioned in Rule 50.

SUBSCRIPTION.

Subscription. Defaulters.

36. An annual subscription, which shall be fixed at each annual general meeting, shall be made payable at such time and in such manner as the Committee may determine. New members shall pay on election the subscription which shall have been levied for the current year. Any member not paying his subscription within two calendar months after the same shall have been levied shall be charged an additional sum equal to the amount of the subscription levied, and if such additional sum, together with the subscription, is not paid within four calendar months from the time when such subscription was levied he shall be deemed to be suspended from the privileges of his membership, and shall continue so suspended until such time as he has paid the subscription and the additional sum charged through non-payment of the subscription during the first two months. Failing payment within twelve months of the date on which the subscription first became payable of such subscription and any additional sum payable as aforesaid, he shall immediately upon the expiration of such twelve months ipso facto cease to be a member, and his seat shall be forfeited to and become the property of the Exchange.

37. The membership of a resigning member, from the date of resignation until the election of his nominee, shall be subject to the same annual subscription as that of existing members during that period.

38. A membership purchased by the Committee shall not be liable for the annual subscription whilst held by them.

ELECTION OF MEMBERS.

Election of members.

39. Every candidate for admission to membership must be proposed by a member and seconded by another member, and his name shall be submitted to the Committee and announced at an official meeting, and posted in the room of the Exchange and notified in writing to members at least seven days before the day of election. The ballot shall be taken at the first call of shares on the day after such seven days have expired. Applications for admission to membership, except as otherwise provided, shall be in the following form:—