✨ Payment Instructions
Aug. 8.] THE NEW ZEALAND GAZETTE. 2149
(c.) When claimants are unable to give receipts in person for
the amount of their accounts they may in each case
authorize an agent to obtain payment by a special or
general order. Special authorities for payment to an
agent must not be accepted prior to the receipt of the
voucher to which they refer.
(d.) That the demand is made by the person entitled to pay-
ment, or by the person authorized by order, power of
attorney, probate of will, or letters of administration;
and that the person is, when not known to the paying
officer, identified to his satisfaction.
(e.) That, if payment is claimed by general order, it is quoted
on, or if claimed by special order that it is attached to,
the account. The words “Special authority attached”
or “Under general authority,” as the case may be,
must be inserted after the signature of the agent.
Every authority for payment to an agent, no matter
how small the amount, whether general or special, must
have a 2d. stamp affixed. If claimed by power of
attorney, probate of will, or letters of administration,
the production of the instrument and its date must be
noted on the account.
(f.) That a receipt on the account be given, by the person to
whom it is payable, in the presence of the paying
officer, and that all corrections and alterations in the
receipt are initialled by the payee.
(g.) When payment is made to the recognized agent of a com-
pany or local body, his official designation should be
written beneath his signature.
(h.) In the case of local bodies, where any special form of
printed receipt is usually given or required by law, it
should be duly completed and attached to the receipted
voucher.
(i.) That a duty-stamp is affixed where necessary to amounts
of £2 and over.
(j.) Unstamped receipts must be refused. A person offering
an unstamped receipt should be reminded of the penalty
of £10 attached to that act.
(k.) That an impression of the office date-stamp, showing the
date of payment, is made at the right-hand bottom
corner of the voucher, and that the voucher is initialled
by the paying officer immediately below, or to the left
of the impression of, the date-stamp. When, by inadver-
tence, an imperfect impression of the date-stamp is made
on a voucher, the defect must be remedied with pen and
ink. A second impression of the stamp is forbidden.
Care is to be exercised in impressing vouchers, &c., at
money-order and savings-bank offices with the date of
payment by means of a rubber stamp. Impressions are
not to be placed carelessly; and the stamp is to be
clean. Controlling officers must give this matter their
careful supervision.
(l.) That when the payee is unable to write, the receipt is
acknowledged by a mark, and that the mark is wit-
essed by some person other than the paying officer.
The mark or signature of a Maori or a Chinaman must be
witnessed by a European other than the paying officer.
Maoris who can read and write the English language
may in special circumstances be exempted from the fore-
going provision, the voucher being enfaced accordingly
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Online Sources for this page:
VUW Te Waharoa —
NZ Gazette 1922, No 60
NZLII —
NZ Gazette 1922, No 60
✨ LLM interpretation of page content
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Instructions to Paying Officers
(continued from previous page)
💰 Finance & RevenuePayment Authorization, Certification, Due Date, Receipts, Stamps, Agents, Identification