Aug. 8.] THE NEW ZEALAND GAZETTE. 2069

(b.) Despatch-bags to or from Ministers of the Crown are to be
enclosed in letter-bags only. A special report is to be made of
any case in which this rule is not observed. Such a case will
be seriously noticed to the officer at fault.

370. (a.) A letter-bill must be sent with every mail. In the case
     of there being no correspondence for any office at the time of the
     regular despatch a letter-bill must nevertheless be sent, marked
     “Nil.” Every letter-bill must be headed, date-stamped, and signed
     by the despatching officer.

(b.) The following letter-bills are used:—

Mail 9, Chief Office Letter-bill: For mails exchanged between
principal offices. Offices using letter-bill Mail 9 must
keep a separate book for each office, and commence a
new series of numbers at the beginning of each year.
Supplementary mails are always to bear the consecutive
number next to that of the main bill.

Mail 10, Sub-office Letter-bill: For mails despatched to and
from sub-offices, except in cases in which letter-bill Mail 9
is used. Letter-bill Mail 10 is to be used for the return
mail and filed at the office of first despatch. In order
to ensure its return to the office of origin the name of
the office of origin is to be stamped in large type at the
head of the letter-bill before it is despatched. The letter-
bills may also be numbered in an annual series if, by so
doing, a better check of the return of the bills can be
maintained.

Mail 11, Private-bag Letter-bill: For mails despatched to
private-bag holders. This letter-bill is to be used for the
return mail and filed at the office of despatch. The
return of the bill in every case must be ensured.

371. Packets containing money-order and savings-bank accounts
     addressed to Chief Postmasters, or telegraph or telephone accounts
     addressed to the Controller of Accounts, Clearing-room, Wellington,
     must be entered in the letter-bill in the space provided. They are
     not to be registered, unless special instructions are given to that
     effect.

372. A Postmaster is required to satisfy himself that bags are
     correctly despatched from his office. Every bag must be in com-
     plete repair, and must bear a clear impression of the office sealer.
     The address of each bag must be carefully verified, and the bags
     for each line of road (if more than one despatch takes place at the
     same time) laid out in proper order and entered on the waybill
     before the contractor or other person to whom they are entrusted
     leaves the office. Each despatch should take place punctually at
     the appointed time. Mails for conveyance by train or steamer
     should be at the station, wharf, or ship’s side at least five minutes
     before the time fixed for departure.

373. All local and other mails which are despatched at regular
     and fixed intervals must be checked out by a standard list. The
     hour at which seaborne mails are despatched should be recorded.

374. When an extra bag or packet is made up for any office
     and despatched with the regular mail the words “Supplementary
     mail” must be written in red ink on the letter-bill. The Supple-
     mentary mail must bear the consecutive number next to that of
     the main mail. The bag or packet must be entered on the way-
     bill in the proper column.

375. (a.) The following waybills are used for the entry of New
     Zealand mails: Mail 20, New Zealand Inland Waybill (small)—
     for overland mails exchanged between New Zealand offices; Mail 21,
     New Zealand Inland Waybill—for overland mails exchanged be-
     tween New Zealand offices in cases in which the entries are too