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New Zealand Gazette – 1922 – No. 60

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✨ Postal Records Retention Schedule

2/28

THE NEW ZEALAND GAZETTE.

[No. 60

Book or Form.	Period for which to be kept.
Cash Account book (Government Insurance)	Six years.
Certificate and notice of transferred parcel	One year.
Circuit slip, stop-station and unsent message	One year.
Circular from Chief Postmaster	One year.
Daily Cash Account book	Six years.
Date-stamp-impression book	Two years.
Delivery-statement telegram	Six months (inland messages); one year (cable messages).
Duty-sheet and exchange-of-duty slip	One year.
Engineer's stock, articles written off	Three years.
Filled sub-office journal	Six years.
Leave advice	Two years.
Ledger summary	Five years.
Lineman's instructions	Five years.
Mail-book, waybill, and sub-office and local letter-bill	Two years.
Memoranda re sub-office account, &c.	One year.
Money-order requisition	Three years.
Money-order paid	Six years.
Money-order telegram, receipt for	Two years.
Money-orders issued abroad and payable in New Zealand, list of	Six years.
Money-orders issued in New Zealand and payable abroad, copy of list of	Three years.
Money-orders issued and paid, statement of	Six years.
Notice to the public	One year.
Obsolete form	To be returned at once.
Packing-list (Store)	Three years.
Parcel card and notice	One year.
Parcel (ordinary) receipt	Two years.
Postal note paid	Two years.
Post and Telegraph Guide	One year.
Press or carbon copy of statement rendered with post-office accounts	Three years.
Private-box duplicate receipt	Three years.
Redirection order	One year.
Registered-letter receipt and counterfoil	Five years.
Requisition for stationery	One year.
Savings-bank deposit-book of closed account	Two years.
Savings-bank deposit-slip	Six years.
Savings-bank paid warrant advice	One year.
Savings-bank statement of deposits and withdrawals	Six years.
Savings-bank withdrawal notice	Six years.
Savings-bank withdrawal receipt	Six years.
Schedule and butts (Government Insurance)	One year.
Service telegram	One year.
Stamp-impression book	Two years.
Stamp requisitions, Acct. 94	One year.
Sub-office Post-office account	Three years.
Telegraph form (copy of), Tel. 59	One year.
Telephone exchange, demand for subscription, Tel. Ex. 9	One year.

(a.) At all offices the check of books and forms is to be made by two senior officers, who must certify in writing to having checked the documents, of which full particulars must be recorded, before their despatch for destruction.

(b.) Sub-offices are to send in corn-sacks to their respective chief offices their books and forms due for destruction. Each bag should not exceed in weight 56 lb.

OFFICIAL PUBLICATIONS.

The Post and Telegraph Guide, issued annually in March, is the official publication of the Department, and contains the latest post and telegraph information on all matters upon which the public usually require to be informed. All officers of the Department

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