✨ Postal Service Procedures
2014
THE NEW ZEALAND GAZETTE.
[No. 60
(i.) Do not write on the second half of the back of form
P.O. 33. If the form is not sufficient, continue the
memorandum on a separate sheet or separate sheets.
Succeeding minutes may be continued on the first half
of the back, the sheet being doubled up throughout its
length for the purpose. Do not turn up corners. Do
not write close up to the left-hand top corner where the
sheet is fastened. Number the minutes. If a minute
is carried over to a separate sheet, the number is to be
prefixed to the portion carried over.
(j.) Gum sheets written on both sides, and requiring to be
mounted, along the whole length of the outer edge (left
hand).
(k.) All official papers, covers, and envelopes must bear the
official designation of the officer to whom sent. Do not
address official communications, unless of a confidential
character, personally to officers.
(l.) Do not retain official papers which are records of other
offices, but return them with the necessary observations
with the least possible delay to the office from which they
have been referred. To make a note of action to be
taken will in most cases enable papers to be released
within a day or two of receipt.
(m.) Correspondence for the Secretary and the Chief Telegraph
Engineer is to be forwarded in envelope No. 9 to the
Secretary. Confidential correspondence is to be enclosed
in a cover marked "Confidential." Envelope No. 9 is to
be kept open up to the time of closing the mail, so that, if
possible, one envelope may contain all the correspondence.
The canvas cover No. 11 is to be closed with string and
sealed over the knot with a sealing label. (See Rule 146.)
-
When papers are referred to a Postmaster relating to
errors committed by his subordinates, he must not be content
with simply forwarding their explanations, but must state whether
the explanations may be accepted as satisfactory, and must add
any information that may be necessary to render the case quite
clear. -
Chief Postmasters must, by means of the necessary codes
given in Rule T. 2, telegraph the dates when a Postmaster, or an
officer performing duties for another Department, commences leave
and returns to duty, at the same time giving the name of the
relieving officer, and also stating whether there is a bank-deposit
account at the place or not. -
The use of service telegrams must be confined to matters
of pressing importance, and communications which could be as
well sent by post must not be sent by telegraph. Should any
person require the use of the telegraph concerning his correspond-
ence in the Dead Letter Office, or at any post-office, the telegram
and, if necessary, the reply thereto must be paid for. Any telegram
sent contrary to this rule, as well as any which may be necessi-
tated through carelessness or neglect, will be charged as an ordinary
telegram to the officer in fault. -
Correspondence with other Departments is to be conducted
by the General Post Office or by local chief offices. Postmasters
in every case must refer matters for correspondence with other
Departments to their Chief Postmasters.
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Online Sources for this page:
VUW Te Waharoa —
NZ Gazette 1922, No 60
NZLII —
NZ Gazette 1922, No 60
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Procedures for Official Correspondence in Postal Services
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🚂 Transport & CommunicationsCorrespondence, Public Inquiries, Acknowledgments, Telegraph Maintenance, Postmasters, Chief Postmasters